Special Board Meeting Minutes 11-26-19

SPECIAL BOARD MEETING
Tuesday, November 26, 2019
Central Library Conference Room
7:00 p.m.

CALL TO ORDER/ROLL CALL

PLEDGE OF ALLEGIANCE

BOARD MEMBERS PRESENT

Anita Forte-Scott, President; Jillian Bernas, Vice-President/Secretary; Theresa Seyring, Treasurer; Erin Flannigan-Davies; Hannah Hyman; David Jonen; Julie Wroblewski Bosshart

BOARD MEMBERS ABSENT

None

STUDENT TRUSTEES PRESENT

None

OTHERS PRESENT

Monica Harris, Annie Miskewitch

PUBLIC COMMENTS

None

BOARD COMMENTS

Trustee Flannigan-Davies received her Guide in the mail and commented on the wide array of programs offered by the Library. She felt privileged to be able to serve on the board after reading the Guide.

Trustee Wroblewski Bosshart had no comments.

Vice-President Bernas had no comments.

Trustee Hyman had no comments.

Trustee Jonen had no comments.

President Forte-Scott reminded the board to inform Deputy Director Miskewitch if they would like to attend the Hoffman Estates Chamber of Commerce Celebration of Excellence dinner on January 20. Trustees should also R.S.V.P. to the Library Holiday Party as soon as possible. She also reminded the board to remember the One Book, One Community Carnival is January 4.

Treasurer Seyring had no comments.

ADDITIONS OR CHANGES TO AGENDA

There will be an Executive Session to discuss appointment, employment, compensation, discipline, performance or dismissal of specific employees; and litigation, when an action against, affecting or on behalf of the Library has been filed or is pending.

NEW BUSINESS

Discussion of Executive Director Search and Interim

President Forte-Scott reviewed the Executive Director search information she shared with the board. She contacted four search consultants, including Bradbury Miller Associates, Deiters & Todd, John Keister & Associate, and HR Source. (HR Source responded through Human Resources Director Kathy Schuessler.) President Forte-Scott expressed her desire to narrow down the field of consultant groups at tonight’s special board meeting, with the potential for the groups to present in mid-December. This would allow time to have a contract created with the chosen consultant group for January, and to begin the director search in the new year.

Vice-President Bernas brought up the option of keeping the Executive Director search in-house without the use of an outside hired consultant group. The job description will be reviewed and possibly updated before any final decisions are made. President Forte-Scott recommended an outside consultant group for the job search because they would bring in a fresh set of eyes. Trustee Hyman liked the idea of keeping it in-house to have greater control over the job descripton and where it was posted.

Trustee Wroblewski Bosshart shared an email from a library board member from the Wauconda library. The board agreed an outside consultant or headhunter might be the best option for the Executive Director search, especially to reach a wide variety of candidates locally and nationwide.

Executive Director Harris and Deputy Director Miskewitch exited at 7:35 P.M.

For the interim director search, the consultant groups explained there wasn’t enough time to get a candidate in for an interview and hiring to also allow shadowing and training with Executive Director Harris.

EXECUTIVE SESSION

Trustee Wroblewski Bosshart moved and Vice-President Bernas seconded that:

The Library Board exit the open session at 7:41 P.M.

Roll call vote:

Mrs. Seyring Yes

Mr. Jonen Yes

Ms. Hyman Yes

Ms. Bernas Yes

Mrs. Wroblewski Bosshart Yes

Ms. Flannigan-Davies Yes

Ms. Forte-Scott Yes

The motion passed unanimously.

Trustee Hyman moved and Trustee Jonen seconded that:

The Library Board enter Executive Session at 7:42 P.M.

Roll call vote:

Mrs. Seyring Yes

Mr. Jonen Yes

Ms. Hyman Yes

Ms. Bernas Yes

Mrs. Wroblewski Bosshart Yes

Ms. Flannigan-Davies Yes

Ms. Forte-Scott Yes

The motion passed unanimously.

ADJOURNMENT

Trustee Jonen moved and Trustee Hyman seconded that:

The Library Board exit Executive Session at 9:05 P.M.

Roll call vote:

Mrs. Seyring Yes

Mr. Jonen Yes

Ms. Hyman Yes

Ms. Bernas Yes

Mrs. Wroblewski Bosshart Yes

Ms. Flannigan-Davies Yes

Ms. Forte-Scott Yes

The motion passed unanimously.

Trustee Wroblewski Bosshart moved and Trustee Flannigan-Davies seconded that:

The Library Board enter Regular Session at 9:05 P.M.

Roll call vote:

Mrs. Seyring Yes

Mr. Jonen Yes

Ms. Hyman Yes

Ms. Bernas Yes

Mrs. Wroblewski Bosshart Yes

Ms. Flannigan-Davies Yes

Ms. Forte-Scott Yes

The motion passed unanimously.

Deputy Director Miskewitch re-entered at 9:05 P.M.

President Forte-Scott announced the board extended an offer to Deputy Director Annie Miskewitch to become the next Executive Director of Schaumburg Township District Library, pending a formal written offer.

Trustee Flannigan-Davies moved and Trustee Jonen seconded that:

The Library Board adjorn at 9:07 P.M.

The motion passed unanimously.