Board Meeting Minutes 9-17-18

LIBRARY BOARD MEETING
Monday, September 17, 2018
Central Library Conference Room
7:00 P.M.

CALL TO ORDER/ROLL CALL

PLEDGE OF ALLEGIANCE

BOARD MEMBERS PRESENT

Anita Forte-Scott, President; Gerald Bromley, Vice-President/Secretary; Theresa Seyring, Treasurer; Jillian Bernas; Hannah Hyman (via phone); David Jonen; Julie Wroblewski Bosshart

BOARD MEMBERS ABSENT

None

STUDENT TRUSTEES PRESENT

Matthew Williams, Alisa Gandi 

OTHERS PRESENT

Amber Creger, Jennifer Fletcher, Emily Gilbert, Monica Harris, Joe Marcantonio, Annie Miskewitch, Kathy Morgan, Tiffany Nash, Dan Pohrte, Jason Santos, Joanne Schultz, Jeremy Slayton, Bobbi Sloan, Magan Szwarek, Lori Teipel, Beth Valenziano, Linda Wagner, Machonne Williams

PUBLIC COMMENTS

Bobbi Sloan thanked our Library for the great investigative assistance from librarians Patti Smolin and Tom Holmberg.

BOARD COMMENTS

All board members mentioned how much they enjoyed the Septemberfest parade and the Library Look-In event.

Trustee Hyman enjoyed talking to trustees from other libraries at the Look-In.

Trustee Wroblewski-Bosshart attended the Legislative Luncheon and mentioned she learned a lot at the Look-In.

Trustee Jonen thanked Library staff for their work on the Septemberfest parade and Look-In, noting it was nice to meet others serving in local government.
Vice President/Secretary Bromley attended the Hoffman Estates Chamber of Commerce update at HE and thanked Bonefish Grill for donating shrimp to the Look In.

Treasurer Seyring attended the Look In and Legislative Luncheon, loved parade float and noted the Big Read kick off a huge success.

Trustee Bernas loves the photo gallery featured at Central Library in The Commons. 

President Forte-Scott concurred with all comments.

RAILS - Ms. Hyman

Ms Hyman noted the RAILS member update will be coming in October. ILA Conference is in Peoria in October and Board members are welcome to attend.

APPROVAL OF MINUTES

Trustee Wroblewski Bosshart moved and Trustee Bernas seconded that:

The August 20, 2018 Regular Board Minutes be approved.

The motion passed unanimously. 

APPROVAL OF BILLS

Treasurer Seyring moved and Trustee Wroblewski Bosshart seconded that:

The Library Board approve the August 2018 Bill List.

Roll Call Vote:
    Mr. Jonen            Yes
    Mr. Bromley            Yes
    Mrs. Seyring            Yes
    Ms. Bernas            Yes
Mrs. Wroblewski Bosshart    Yes 
Ms. Hyman            Yes    
    Ms. Forte-Scott        Yes

ADDITIONS OR CHANGES TO AGENDA

President Forte-Scott noted that the presentation by Product Architecture + Design would be immediately before the President’s Report and there would be a brief break after the Student Advisory Trustee reports. 

PRESENTATION FROM PRODUCT ARCHITECTURE + DESIGN

Tiffany Nash and Dan Pohrte from Product Architecture + Design reviewed plans for the update of the remaining lobby space, including the bathrooms and the staff space behind the Circulation deks. Blue prints of the space, as well as renderings, were shown. Break downs of costs were distributed to trustees.

PRESIDENT’S REPORT

President Forte-Scott reviewed the different sections of her written report and encouraged other trustees to share ideas for future topics to include in her report.

DIRECTOR’S REPORT

Executive Director Monica Harris reviewed her written report. 

Ms. Harris mentioned the new service model beginning in Teen in October. Trustee Wroblewski Bosshart asked about potential security risks associated with the new plan. Ms. Harris assured trustees staff have taken this into consideration and will monitor the changes closely.

Ms. Harris mentioned some upcoming events of note, including the Staff Service Awards Luncheon on November 15, the Naturalization Ceremony on September 21 and the Central Library Birthday Party program on September 29.

DEPUTY DIRECTOR’S REPORT

Deputy Director Miskewitch reviewed her written report, calling special attention to the summer meals program that took place this at the Hanover Park Branch. 

Trustee Jonen asked to have the lights at Hanover Park checked as he thought they might not be working correctly.
 
We had no FOIA requests this month. 

Ms. Miskewitch continues to work on the safety reports, cleaning of basement and records retention projects.

DEPARTMENT REPORTS

Youth Services – Amber Creger and Joe Marcantonio

Youth Services Director Amber Creger discussed the growth in circulation and programming in kidsZone. Teen Manager Joe Marcantonio talked about plans for the Teen area and the growth in summer reading completion rates and 3D printing jobs. 

COMMITTEE REPORTS

None

STUDENT ADVISORY REPORTS

Matthew Williams is a junior at Schaumburg High School where he is involved in the concert band. Matthew feels our Library’s non-fiction collection is the bridge to the future. 

Alisa Gandi is a sophomore at Conant High School where she’s involved in five different clubs. Alisa loves the typewriter in the Library, uses the study rooms and looks forward to working with Teen staff this year.

TREASURER’S REPORT
Treasurer Seyring went over the report. Finance Director Beth Valenziano clarified the per capita grant. 

UNFINISHED BUSINESS

Ms. Harris will supply some revisions to the Code of Conduct for the next Board Meeting. 

Reminder that the October Board meeting is at the Hanover Park Branch. 

NEW BUSINESS

Approval of the Property Tax Levy Ordinance

Trustee Wroblewski Bosshart moved and Trustee Jonen seconded that the Board approve the Property Tax Levy Ordinance.

Roll call vote:
    Mr. Jonen            Yes
    Mr. Bromley            Yes
    Mrs. Seyring            Yes
    Ms. Bernas            Yes
Mrs. Wroblewski Bosshart    Yes 
Ms. Hyman            Yes    
    Ms. Forte-Scott        Yes

The motion passed unanimously. 

Approval of Checkpoint Firewall Support Contract in the amount of $46,415.01.

Trustee Jonen moved and Treasurer Seyring seconded that the Board approve the CheckPoint Firewall Support Contract for $46,415.01. 

Roll Call Vote
    Mr. Jonen            Yes
    Mr. Bromley            Yes
    Mrs. Seyring            Yes
    Ms. Bernas            Yes
Mrs. Wroblewski Bosshart    Yes 
Ms. Hyman            Yes    
    Ms. Forte-Scott        Yes

The motion passed unanimously. 

EXECUTIVE SESSION
None

ADJOURNMENT
Trustee Bernas moved and Trustee Wroblewski Bosshart seconded that:

The Library Board adjourn regular session at 8:57 P.M.

The motion passed unanimously.