Board Meeting Minutes 8-20-18

LIBRARY BOARD MEETING
Monday, August 20, 2018
Central Library Conference Room
7:00 P.M.

PUBLIC HEARING
President Forte-Scott invited comments from the public regarding the proposed annual budget and appropriation ordinance of Schaumburg Township District Library, Cook County, Illinois for fiscal year 2018/2019.
No public comments were made.

CALL TO ORDER/ROLL CALL

PLEDGE OF ALLEGIANCE

BOARD MEMBERS PRESENT
Anita Forte-Scott, President; Gerald Bromley, Vice-President/Secretary; Theresa Seyring, Treasurer; Jillian Bernas; Hannah Hyman; David Jonen; Julie Wroblewski Bosshart

BOARD MEMBERS ABSENT
None

OTHERS PRESENT
Amber Creger, Emily Gilbert, Lisa Gizzi, Monica Harris, Joe Marcantonio, Annie Miskewitch, Kathy Morgan, Allison Riggs, Carol Salem, Jason Santos, Hollis Sienkiewicz, Bobbi Sloan, Magan Szwarek, Lori Teipel, Beth Valenziano, Matthew Williams

PUBLIC COMMENTS
Carol Salem and Lisa Gizzi are interested in the Read to a Dog program continuing. Ms. Salem participated as a dog handler. Ms. Gizzi was a parent. President Forte-Scott noted that staff are discussing this program, but do not have a final decision at this time. Ms. Gizzi appreciated this service for her son and how it helped him grow as a reader. Ms. Salem offered there might be a different way to organize the program so it could continue. 
Bobbi Sloan commented that adult programs held at the same time as board meetings are a conflict. Ms. Sloan also noted that she appreciates the quality of the programs at the Library.    

BOARD COMMENTS
Trustee Bernas, Treasurer Seyring, Vice President Bromley and President Forte-Scott attended the Hanover Park 60th Anniversary Family Fest and felt the event and the Library’s participation were well received. They particularly enjoyed the Library’s storytime.
Trustee Bernas attended the Illinois Bicentennial flag raising and noted the Historical Bus Tour event is already full.
Trustee Wroblewski Bosshart and Treasurer Seyring attended the staff picnic and thanked the staff for a great event.
Trustee Hyman thanked the board for their flexibility with her schedule and allowing her to participate virtually. She spoke with a patron about bus trips – the patron expressed concern over bus trips being decreased in the future.
Vice President Bromley visited the National First Ladies Library in Canton, OH.
President Forte-Scott encouraged board members to read the Big Read and Little Read books. She also worked with Teen Manager Joe Marcantonio and Treasurer Seyring on the Student Advisory Trustee selection for the year.

RAILS – Ms. Hyman
None

APPROVAL OF MINUTES
Trustee Wroblewski Bosshart moved and Trustee Bernas seconded that:
The July 16, 2018 Regular Board Minutes be approved.
Discussion included correction of typographical errors.
The motion passed unanimously. Trustee Hyman abstained as she was not present at the July meeting.

APPROVAL OF BILLS
Treasurer Seyring moved and Trustee Hyman seconded that:
The Library Board approve the July 2018 Bill List.
Roll call vote:
Mr. Bromley            Yes
Mr. Jonen            Yes
Mrs. Seyring            Yes
Ms. Hyman            Yes
Ms. Bernas            Yes 
Mrs. Wroblewski Bosshart    Yes
Ms. Forte-Scott        Yes
The motion passed unanimously.

ADDITIONS OR CHANGES TO AGENDA
President Forte-Scott noted the presentation from Mesirow would be immediately before the President’s Report, and under New Business, the 3rd line down should read: Approval of the 2018 tentative Property Tax Levy.

PRESENTATION FROM MESIROW FINANCIAL 
Peter Hegel from Mesirow Financial gave a presentation discussing the assets Mesirow is managing for the Library, including the portfolio’s performance over the last year and last quarter. 

PRESIDENT’S REPORT
President Forte-Scott thanked the board for their dedication to and stewardship of Library resources.
Ms. Forte-Scott encouraged the board to attend the Naturalization Ceremony in September.
Ms. Forte-Scott reviewed the list of standing board committees and thanked the board for accepting their committee assignments. Ms. Forte-Scott noted that she should not be listed as a member of the Student Advisory Trustee Committee.

DIRECTOR’S REPORT
Executive Director Harris introduced Allison Riggs, new teen librarian. Ms. Riggs comes here from Hinsdale Public Library, where she served as a youth and teen assistant for three years. She is finishing her Master of Library Science degree.
Ms. Harris called attention to the new statistics sheet in the board packet. This new format is a result of review from the staff and comparisons to what other libraries report each month to their boards. The board appreciated the quick summary but wanted to ensure the staff is still reviewing stats on a larger level, such as fiscal year to date. The board requested this report include fiscal year to date comparison for each of the stats provided.
Ms. Harris let board members know they may pick up a Big Read t-shirt from the Business Office after tonight’s meeting.
The new conference table will be delivered soon and will be in place for the September meeting.
Ms. Harris asked board members to review and proof their contact information on the Illinois Public Library Annual Report.
Ms. Harris invited board members to the upcoming events listed in the Executive Director report.
The Library received a proclamation from Hoffman Estates in honor of National Book Lovers Day.
In September, architects will present a plan to renovate the circulation area, giving the board time to review ideas that may be requested in the FY19/20 budget.

DEPUTY DIRECTOR’S REPORT
Deputy Director Miskewitch reported the Fiction renovation project is complete, along with some other building improvement projects.
Ms. Miskewitch noted minimal repairs this month at all locations.
The Summer Meals program just completed at the Hanover Park Branch on August 17. At the time of the report, 687 meals had been served.
Online fine payment is now active.
All FOIA requests were answered in the allotted time.

DEPARTMENT REPORTS 
Circulation – Kathy Morgan
Circulation Director Kathy Morgan gave an overview of the various areas of the circulation department. She discussed the activities of the department, including outreach efforts and support of programs and Library initiatives. The Circulation department is looking forward to the addition of the outdoor book drop and is excited at the prospect of a refresh to the Circulation area in FY19/20.

COMMITTEE REPORTS – Student Advisory Trustee
President Forte-Scott and Treasurer Seyring conducted interviews with four excellent Student Advisory Trustee applicants. Student Advisory Trustees for the coming year will be Matthew Williams and Alisa Gandi.

TREASURER’S REPORT
Treasurer Seyring noted that property taxes and per capita grant funds were received this month. Some adjustments were made to account for year-end accruals. Many expense lines are under budget, but are comparable to last fiscal year. Tax receipts from August will be invested.

UNFINISHED BUSINESS
None

NEW BUSINESS
Approval of Final FY2018-2019 Budget and Appropriations Ordinance
Trustee Hyman moved and Trustee Wroblewski Bosshart seconded that the Board approve the tentative FY2018-19 budget as presented.
Roll call vote:
Mr. Bromley            Yes
Mr. Jonen            Yes
Mrs. Seyring            Yes
Ms. Hyman            Yes
Ms. Bernas            Yes 
Mrs. Wroblewski Bosshart    Yes
Ms. Forte-Scott        Yes
The motion passed unanimously.

Approval of the 2018 Tentative Property Tax Levy
Treasurer Seyring moved and Vice-President Bromley seconded that the Board approve of the 2018 Tentative Property Tax Levy.
Roll call vote:
Mr. Bromley            Yes
Mr. Jonen            Yes
Mrs. Seyring            Yes
Ms. Hyman            Yes
Ms. Bernas            Yes 
Mrs. Wroblewski Bosshart    Yes
Ms. Forte-Scott        Yes
The motion passed unanimously.

Approval of the 2017-2018 Illinois Public Library Annual Report
Trustee Jonen moved and Trustee Wroblewski Bosshart seconded that the Board approve the 2017-2018 Illinois Public Library Annual Report.
The motion passed unanimously.

Review Code of Conduct Policy
Executive Director Harris shared examples of Codes of Conduct from other libraries for the board to review. She noted the trend is for shorter, more concise codes that are welcoming and easy for staff to enforce. Ms. Harris noted that the review of the Code of Conduct would be a long process, and these example codes may serve as a jumping off point for discussion.
Some discussion included comparisons with codes from other libraries, returning to the original reason to review the code (tables in the lobby) and some specific areas of codes.
President Forte-Scott suggested a separate meeting of the whole to address this, but only if the staff feel it’s necessary to make a change to the code. Ms. Forte-Scott recommended that the board further review the shared example codes and report their thoughts at the next meeting.

Review Illinois Veterans’ History Project
Executive Director Harris noted that review of this project is part of the per capita grant. She recommended the best way to review the project is online to see all the information available.

Award of Bid for Microsoft Software Assurance contract and additional licenses to Zones, Inc. in the amount of $23,123.66.
Trustee Hyman moved and Trustee Wroblewski Bosshart seconded that the Board approve the award of bid for Microsoft Software Assurance contract and additional licenses to Zones, Inc. in the amount of $23,123.66.
Roll call vote:
Mr. Bromley            Yes
Mr. Jonen            Yes
Mrs. Seyring            Yes
Ms. Hyman            Yes
Ms. Bernas            Yes 
Mrs. Wroblewski Bosshart    Yes
Ms. Forte-Scott        Yes
The motion passed unanimously.

EXECUTIVE SESSION
None

ADJOURNMENT
Trustee Bernas moved and Trustee Jonen seconded that:
The Library Board adjourn regular session at 9:02 P.M.
The motion passed unanimously.