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LIBRARY BOARD MEETING
Monday, April 16, 2018
Hoffman Estates Branch Library
7:00 P.M.
CALL TO ORDER/ROLL CALL
PLEDGE OF ALLEGIANCE
BOARD MEMBERS PRESENT
Julie Wroblewski Bosshart, President; Anita Forte-Scott, Vice-President/Secretary; Gerald Bromley, Treasurer; Jillian Bernas; Hannah Hyman; David Jonen; Theresa Seyring
STUDENT TRUSTEES PRESENT
Kenneth Beymer, Ashwin Prabhu
OTHERS PRESENT
Carrie Cichon, Amber Creger, John Ericson, Emily Gilbert, Monica Harris, Annie Miskewitch, Kathy Morgan, Jason Santos, Hollis Sienkiewicz, Magan Szwarek, Lori Teipel, Beth Valenziano, Matthew Williams
PUBLIC COMMENTS
None
BOARD COMMENTS
Trustee Jonen held Advanced-Placement (AP) review sessions at the Central Library. He thanked staff for their assistance and accommodation.
Trustee Bernas relayed a compliment that she received from a patron regarding positive experiences with the catalog. She also received a compliment about the influence that our library’s Maker Day event had on a neighboring district. Trustee Bernas also mentioned a patron concern with elected officials at the library.
Vice-President Forte-Scott complimented the Library’s subscription with Libby, a mobile application for audiobook checkouts.
RAILS – Ms. Hyman
None
APPROVAL OF MINUTES
Trustee Bernas moved and Trustee Jonen seconded that:
The Library Board approve the March 19, 2018 Regular Board Minutes, with one typographical correction.
Roll call vote:
Mr. Bromley Yes
Ms. Hyman Yes
Mr. Jonen Yes
Ms. Bernas Yes
Mrs. Seyring Yes
Ms. Forte-Scott Yes
Mrs. Wroblewski Bosshart Yes
The motion passed unanimously.
APPROVAL OF BILLS
Treasurer Bromley moved that:
The Library Board approve the March 2018 Bill List.
Roll call vote:
Mr. Bromley Yes
Ms. Hyman Yes
Mr. Jonen Yes
Ms. Bernas Yes
Mrs. Seyring Yes
Ms. Forte-Scott Yes
Mrs. Wroblewski Bosshart Yes
The motion passed unanimously.
ADDITIONS OR CHANGES TO AGENDA
An Executive Session will take place at the conclusion of the Regular Board Meeting.
PRESIDENT’S REPORT
President Wroblewski Bosshart reminded the Board members that submissions for the Statement of Economic Interest must be completed no later than May 1, 2018. She also reminded the Board that the Naturalization Ceremony will take place on Friday, April 20, 2018.
President Wroblewski Bosshart received a compliment from a patron who appreciates access to the video transfer equipment in AV, and she also commended staff for their professionalism and assistance. Mrs. Wroblewski Bosshart also received an inquiry from a Woodfield Area Children’s Organization (WACO) Board Member regarding donations for their Read to Succeed Book Drive.
President Wroblewski Bosshart met with Trustee Seyring to compile and summarize results for the Director’s Evaluation.
DIRECTOR’S REPORT
Ms. Harris noted a change in the way Reference material statistics are being collected in order to improve count accuracy. She also noted that attendance for passive programming has significantly increased in March, due to the patron interaction with the incubator and chicks in partnership with Spring Valley.
Ms. Harris announced that Emily Vinci has been promoted to Fiction Manager, and Joe Marcantonio has been appointed to Teen Manager, and will begin in mid-May.
The Youth Department is piloting a volunteer program for teens aged 12-16, which will launch over the summer. The KidsZone is also opening a Science, Technology, Engineering, Art & Math (STEAM) programming space called The Lab in May.
Limits for Inter-Library Loan checkouts have been increased from 5 items to 15, and limits for Inter-Library Loan renewals have been increased from 1 to 2. Discussion is taking place about integrating DVDs into Inter-Library Loan.
DEPUTY DIRECTOR’S REPORT
Deputy Director Miskewitch noted that the following building improvements and repairs have been completed in March: two condenser valves have been furnished and installed; concrete flooring in the STEAM lab has been installed and stained; new carpeting has been installed in 3 program rooms; sanitizer stands have been switched out for hands-free stations; and a few minor repairs were done to the HVAC system and dock leveler.
The Library received one Freedom of Information Act (FOIA) request, which was responded to in the required timeframe.
Requests for bids have been published for carpeting and painting in the Fiction area.
DEPARTMENT REPORTS
Hoffman Estates Branch – John Ericson
Hoffman Estates Branch Manager, John Ericson, noted that the branch continues to have a strong presence in the community. New technology at the branch includes installation of new public computers and a Simple Scan machine; replacement of all computer monitors; and addition of an Xbox One, and soon KidsZone iPads. Programming for the community is also a vital element of branch operations, many thanks to Central Library staff.
COMMITTEE REPORTS
Nominating Committee
President Wroblewski Bosshart presented a slate of officer nominees for FY2018/2019, on behalf of the Nominating Committee. Anita Forte-Scott received nomination for President; Gerald Bromley received nomination for Vice-President/Secretary; and Theresa Seyring received nomination for Treasurer. The slate of officers will be voted on at the May Board Meeting, and officers will assume duties at the June Board Meeting.
STUDENT ADVISOR TRUSTEE REPORTS
Student Advisor Trustee (SAT) Ashwin Prabhu reported that in February, he volunteered at the Teen Alternative Job Fair. He recommended recording attendance statistics with Google Forms at future events, to improve the statistic collection process.
SAT Kenneth Beymer will be attending the upcoming author events.
TREASURER’S REPORT
Treasurer Bromley noted that tax revenue has been received and moved into the General Fund. He also noted that overall expenses are projecting to be favorable for fiscal year-end.
UNFINISHED BUSINESS
None
NEW BUSINESS
Approval of Proposed Tax Levy and Appropriation Calendar
Vice-President Forte-Scott moved and President Wroblewski Bosshart seconded that:
The Library Board approve the proposed tax levy and appropriation calendar.
Roll call vote:
Mr. Bromley Yes
Ms. Hyman Yes
Mr. Jonen Yes
Ms. Bernas Yes
Mrs. Seyring Yes
Ms. Forte-Scott Yes
Mrs. Wroblewski Bosshart Yes
The motion passed unanimously.
Approval of Exhibits Policy
Vice-President Forte-Scott moved and Trustee Hyman seconded that:
The Library Board approve the amendments and additions to the Exhibits Policy.
Roll call vote:
Mr. Bromley Yes
Ms. Hyman Yes
Mr. Jonen Yes
Ms. Bernas Yes
Mrs. Seyring Yes
Ms. Forte-Scott Yes
Mrs. Wroblewski Bosshart Yes
The motion passed unanimously.
Review of Borrowing Library Materials Policy
Executive Director Harris discussed recommendations to revise the Borrowing Library Materials policy. The Board will review the policy this month, and vote on changes at the May Board Meeting.
Approval of Waiver of Bid to Sole Provider ATSCloud for ExaGrid Backup Storage Solution in the Amount of $24,940.00
Vice-President Forte-Scott moved and Trustee Jonen seconded that:
The Library Board approve the waiver of bid to sole provider ATSCloud for ExaGrid Backup Storage Solution in the amount of $24,940.00.
Roll call vote:
Mr. Bromley Yes
Ms. Hyman Yes
Mr. Jonen Yes
Ms. Bernas Yes
Mrs. Seyring Yes
Ms. Forte-Scott Yes
Mrs. Wroblewski Bosshart Yes
The motion passed unanimously.
EXECUTIVE SESSION
Vice-President Forte-Scott moved and Treasurer Bromley seconded that:
The Library Board enter into Executive Session at 8:04pm.
Roll call vote:
Mr. Bromley Yes
Ms. Hyman Yes
Mr. Jonen Yes
Ms. Bernas Yes
Mrs. Seyring Yes
Ms. Forte-Scott Yes
Mrs. Wroblewski Bosshart Yes
The motion passed unanimously.
Vice-President Forte-Scott moved and Trustee Jonen seconded that:
The Library Board re-enter Regular Session at 9:32pm.
Roll call vote:
Mr. Bromley Yes
Ms. Hyman Yes
Mr. Jonen Yes
Ms. Bernas Yes
Mrs. Seyring Yes
Ms. Forte-Scott Yes
Mrs. Wroblewski Bosshart Yes
The motion passed unanimously.
ADJOURNMENT
Trustee Forte-Scott moved and Trustee Bromley seconded that:
The Library Board adjourn at 9:33 P.M.
The motion passed unanimously.