October 19, 2015 in board-minutes

BOARD MEETING

Monday, October 19, 2015

Hanover Park Library

Community Room

7:00 P.M.

CALL TO ORDER/ROLL CALL

PLEDGE OF ALLEGIANCE

BOARD MEMBERS PRESENT

Ruth Jonen, President; Julie Wroblewski Bosshart, Treasurer; Jillian Bernas; Gerald Bromley; Anita Forte-Scott; Theresa Seyring

BOARD MEMBERS ABSENT

Robert Frankel

STUDENT ADVISOR TRUSTEES PRESENT

Sruthi Gurudev, Jessica D’Souza

OTHERS PRESENT

Carrie Cichon, Amber Creger, Monica Harris, Stephanie Sarnoff, Lori Teipel, Gail Tobin, Elizabeth Valenziano

PUBLIC COMMENTS

None

BOARD COMMENTS

Trustee Bernas commented on her positive experiences using the Meeting Rooms.

Trustee Seyring asked if Board member attendance will be welcome at the Staff In-Service Day on November 6.  President Jonen commented that the Board usually attends the In-Service sessions that begins at 11:30 A.M. or 5:30 P.M.

Treasurer Wroblewski Bosshart commented that she had recently travelled to Washington D.C. and visited the Library of Congress.

RAILS – Mrs. Forte-Scott

None

APPROVAL OF MINUTES

Treasurer Wroblewski Bosshart moved and Trustee Bernas seconded that:

The September 21, 2015 Regular Board Minutes be approved, with corrections.

The motion passed unanimously.

Trustee Forte-Scott abstained because of absence at the September meeting.

APPROVAL OF BILLS

Treasurer Wroblewski Bosshart moved that:

The Library Board approve the September 2015 Bill List.

Roll call vote:

Ms. Bernas                              Yes

Mrs. Seyring                            Yes

Mrs. Wroblewski Bosshart      Yes

Mrs. Forte-Scott                      Yes

Mr. Bromley                            Yes

Mrs. Jonen                               Yes

The motion passed unanimously.

ADDITIONS OR CHANGES TO AGENDA

None

PRESIDENT’S REPORT

President Jonen reminded the Library Board that the Staff In-Service Meeting that will be held at the Central Library on November 6.  She also invited the Board to attend the Annual Hoffman Estates Chamber of Commerce Fashion Show on November 13.

DIRECTOR’S REPORT

Ms. Sarnoff introduced Elizabeth (Beth) Valenziano, the Library’s new Finance Director, and Amber Creger, the Library’s new Youth Director.

The remodeling of the KidsZone Program Room is running smoothly and should conclude by the end of the week.  Repairs to the exterior siding and interior wallboard, tuck pointing, and waterproof sealing of the foundation were completed at the Hoffman Estates Branch to remediate leaks.  The Town Square Owners Association will replace deteriorating brick walkways on the north side of the Library, at no cost to us.

Ms. Sarnoff received an email from Library Attorney Julie Tappendorf reporting that she filed the Tax Levy with Cook County.

The interview process for the Marketing Director position is in its final stages.  Two candidates will return for final interviews on Tuesday, October 27. 

MIR Appraisal Services conducted an appraisal of art work throughout the Central Library for insurance purposes, as well proving conservation work of one of our Martyl Langsdorf oil paintings.

DEPUTY DIRECTOR’S REPORT

Ms. Harris reported that the Naturalization Ceremony held on September 18 was a huge success.  This Ceremony was also covered by the official blog of the Institute of Museum and Library Services (IMLS), bringing national attention to our Library.

The Community Engagement staff are in process of interviewing applicants for a part time Program Assistant position.  The interview process for a full-time Community Engagement Librarian position will begin in early November.

In advance of the conversion of the second floor Quiet Study Room into the Virtual Services Office, signage and message maps were posted giving the public ample notice of the change.

Ms. Harris congratulated staff on the success of the Maker Day Celebration that was held on Saturday, October 17.  Approximately 1,000 patrons attended this program which featured twenty booths offering different talents and activities.

Hoffman Estates Mayor Bill McLeod participated in a story time at the Hoffman Estates Branch. The response from the community was very positive.

Ms. Harris will present a program at the ILA Annual Meeting in Peoria at the end of the week.

DEPARTMENT REPORTS

Hanover Park Branch – Gail Tobin

Hanover Park Branch Coordinator Tobin reported that the Community Room is used for classes, programs, story times, crafts, health screenings, and internal STDL and public meetings.  She noted that KidsZone programs garner the highest attendance and that the Branch has many reciprocal borrowers residing in the Poplar Creek Library District.

COMMITTEE REPORTS

None

STUDENT ADVISOR TRUSTEE REPORT

Student Advisor Trustee (SAT) Jessica D’Souza reported that she attended the Maker Day Celebration at the Central Library and that it was very successful.  She mentioned that the Teen Corps is interested in presenting a wide variety of programs.

SAT Sruthi Gurudev reported that it is ‘college application season’ for high school upperclassmen.  She has, and will continue to, inform her fellow students about Library resources available on writing essays and applying to colleges.

Trustee Bernas mentioned that the undergraduate college she attended participated in a program to subsidize college application fees for needy high school students.  Sruthi and Ms. Sarnoff responded that they would look into such partnerships

TREASURER’S REPORT

Treasurer Wroblewski Bosshart presented the August and September Financial Reports.   The Library may experience a revenue shortfall should the Annual Public Library Illinois Per Capita Grant not receive state funding.

UNFINISHED BUSINESS

President Jonen reviewed the fact that the Library’s FY 2015-2016 budget and corresponding tax levy did not generate an increase in taxes.  STDL has not gone to referendum to increase the tax rate in over 30 years.  She asked that Trustees not misrepresent the current budget and levy as a tax increase.  Any Trustee with questions about taxes and/or budget issues should discuss them with the Library’s Executive Director. 

Trustee Bernas thanked President Jonen for the feedback.

NEW BUSINESS

Approval of Waiver of Bid for sole provider PaperCut Print Management for Upgrade of Hardware and Software in the amount of $23,416.88

Trustee Forte-Scott moved and Treasurer Wroblewski Bosshart seconded that:

The Library Board approve the Waiver of Bid for PaperCut Print Management in the amount of $23,416.88.

Roll call vote:

Ms. Bernas                              Yes

Mrs. Seyring                            Yes

Mrs. Wroblewski Bosshart      Yes

Mrs. Forte-Scott                      Yes

Mr. Bromley                            Yes

Mrs. Jonen                               Yes

The motion passed unanimously.

Review of Chapter 5, “Technology,” of Serving Our Public 3.0: Standards for Illinois Public Libraries 3.0, 2014

The review of this document is a requirement of the Public Library Per Capita Grant for FY2016-2017.

EXECUTIVE SESSION

None

ADJOURNMENT

Trustee Forte-Scott moved and Trustee Bromley seconded that:


The Library Board adjourn at 8:20 P.M.

The motion passed unanimously.

 

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