Board Meeting Minutes 6-15-15

MINUTES OF THE REGULAR BOARD MEETING

BOARD MEETING
Monday, June 15, 2015
Central Library
Conference Room
7:00 P.M.

PLEDGE OF ALLEGIANCE

BOARD MEMBERS PRESENT
Ruth Jonen, President; Robert Frankel, Vice-President/Secretary; Jillian Bernas; Anita Forte-Scott (electronic participation); Theresa Seyring

BOARD MEMBERS ABSENT
Gerald Bromley; Julie Wroblewski Bosshart

STUDENT TRUSTEES ABSENT
Barathkumar Baskaran, Sruthi Gurudev

OTHERS PRESENT
Carrie Cichon, Jessica D’Souza, Doug Ellsworth, Monica Harris, Kathy Morgan, Stephanie Sarnoff, Bill Slayton, Lori Teipel

PUBLIC COMMENTS
Schaumburg resident Bill Slayton commented on the absence of lighting in the drive through during hours that the Library is closed and maintenance concerns.
Jessica D’Souza introduced herself as an applicant for the 2015-2016 Student Advisor Trustee position.

BOARD COMMENTS
Trustee Bernas commented on her experience attending the Intergovernmental Reception on Wednesday, June 3 hosted by the Village of Schaumburg at the Renaissance Schaumburg Hotel and Convention Center, and the annual Schaumburg-Hoffman Estates Memorial Day Observance at St. Peter Lutheran Church in Schaumburg on May 25. She reported having attended Genealogy and NextGen programs.
Vice-President Frankel thanked Finance Director Doug Ellsworth for his service, and wished him well in his retirement.

RAILS Update – Mrs. Forte-Scott
None

APPROVAL OF MINUTES
Vice President Frankel moved and Trustee Bernas seconded that:

The May 18, 2015 Regular Board Minutes be approved, with typographical corrections.

The motion passed unanimously.

APPROVAL OF BILLS
Vice President Frankel moved that:

The Library Board approve the May 2015 Bill List.

Roll call vote:
Mrs. Forte-Scott Yes
Mrs. Bernas Yes
Mr. Frankel Yes
Mr. Seyring Yes
Mr. Jonen Yes
This motion passed unanimously.

ADDITIONS OR CHANGES TO AGENDA
President Jonen suggested moving New Business to the top of the agenda, to facilitate the electronic participation of Trustee Forte-Scott.

PRESIDENT’S REPORT
President Jonen reported that she had attended the annual Intergovernmental Reception and the Village of Hanover Park State of the Village Meeting on June 3 at the Education and Work Center on June 3. She was the key note speaker at the Library’s Naturalization Ceremony held on May 22.

DIRECTOR’S REPORT
Ms. Sarnoff reported that the Library received $35,512 from Library Insurance Management Risk Control Corporation (LIMRiCC) as partial distribution of a fund balance. She noted that the air duct in the Café food prep area was degreased and cleaned and that water issues and leaks at the Hoffman Estates Branch have been addressed.
Ms. Sarnoff announced that Finance Director Douglas Ellsworth submitted his resignation from the Library, effective June 25, 2015. Schaumburg Village Manager Brian Townsend made public the impending sale of the former Dominick’s building to Tony’s Finer Foods. Renovations are expected to be complete by the spring of 2016.
The annual All Staff Meeting is scheduled for Tuesday, June 16.

DEPUTY DIRECTOR’S REPORT
Ms. Harris reported that more than 1,000 people attended Summer Reading kick-off events and 700 registered on that first day. A large delegation of STDL staff attended the annual Reaching Forward Conference in May, returning to the workplace with great ideas and enthusiasm for continuously improving customer service. Content Strategist Librarian Andrew Krause has finished the first phase of a statistical analysis of Library collections.

STAFF REPORTS
Circulation – Kathy Morgan
Circulation Manager Kathy Morgan provided an overview of the Library’s largest department. She commented that in addition to the quantitative aspects of efficiently charging items in and out, shelving returned materials, retrieving overdue items, staffing the reception desk and registering new borrowers, the top priority is customer service to provide every library user with a lasting positive experience. She reported that “Food for Fines” will occur during July. During the month, Circulation staff will accept non-perishable food items to reduce fines (up to $5.00) that may have accumulated on their borrower’s card. All food items will be donated to a local food pantry.
Mrs. Morgan successfully completed Community Emergency Response Team (CERT) training at the Elk Grove Fire Department. The CERT program educates people about disaster preparedness for hazards that may impact their area and trains them in basic disaster response skills, such as fire safety, light search and rescue, team organization, and disaster medical operations.
Vice President Frankel recommended that all Library items are stamped with the Library’s phone number inside near the due date card.

COMMITTEE REPORTS
Vice President Frankel moved and Trustee Seyring seconded that:

The Library Board approve the minutes of the Budget Committee Meeting.

This motion passed unanimously.

Plan of Service – Vice President Frankel
Vice President Frankel recommended that a Plan of Service meeting be held in September. He asked that Trustees bring their calendars to the July meeting.

STUDENT ADVISOR TRUSTEE REPORTS
Student Advisor Trustee (SAT) Sruthi Gurudev announced that the Teen Corps is in the process of selecting a new name. A Teen Lock-In is scheduled for Thursday, July 16. She reported that Teen programs have been very well attended so far this summer.
SAT Barathkumar Baskaran reported that the prize for completing the Summer Reading Program will be headphones. He commented that he appreciates the STEM programming for Teens.

TREASURER’S REPORT
In Treasurer Wroblewski Bosshart’s absence, Vice President Frankel reported that FY2015/2016 will end with a fund balance.

UNFINISHED BUSINESS
None

NEW BUSINESS
Vice President Frankel moved that:

The Library Board approve the FY2015-2016 Operating Budget.

Roll call vote:
Mrs. Forte-Scott Yes
Mrs. Bernas No
Mr. Frankel Yes
Mr. Seyring Yes
Mr. Jonen Yes
This motion passed.

Vice President Frankel moved and Trustee Seyring seconded that:

The Library Board approve the Prevailing Wage Rate Ordinance, with one typographical correction.

Roll call vote:
Mrs. Forte-Scott Yes
Mrs. Bernas Yes
Mr. Frankel Yes
Mr. Seyring Yes
Mr. Jonen Yes
This motion passed unanimously.

Trustee Forte-Scott moved and Trustee Bernas seconded that:

The Library Board approve the Waiver of Bid for the Sole Source/Proprietary source EBSCO Online Research Databases MasterFile and Business Source Complete in the Amount of $53,550

Roll call vote:
Mrs. Forte-Scott Yes
Mrs. Bernas Yes
Mr. Frankel Yes
Mr. Seyring Yes
Mr. Jonen Yes
This motion passed unanimously.

Trustee Bernas moved and Trustee Seyring seconded that:

The Library Board approve the Waiver of Bid for Sole Source/Proprietary Online Research Database NewsBank Online News Service in the Amount of $42,640

Roll call vote:
Mrs. Forte-Scott Yes
Mrs. Bernas Yes
Mr. Frankel Yes
Mr. Seyring Yes
Mr. Jonen Yes
This motion passed unanimously.

Vice President Frankel moved and Trustee Forte-Scott seconded that:

The Library Board award the bid for online homework help/tutoring services to Brainfuse Online Tutoring Service, the lowest responsible bidder, in the amount of $30,000/year guaranteed pricing for the next three years.

Roll call vote:
Mrs. Forte-Scott Yes
Mrs. Bernas Yes
Mr. Frankel Yes
Mr. Seyring Yes
Mr. Jonen Yes
This motion passed unanimously.

Trustee Forte-Scott moved and Vice-President Frankel seconded that:

The Library Board release the mortgage to Bethel Baptist Church.

Roll call vote:
Mrs. Forte-Scott Yes
Mrs. Bernas Yes
Mr. Frankel Yes
Mr. Seyring Yes
Mr. Jonen Yes
This motion passed unanimously.

EXECUTIVE SESSION
None

ADJOURNMENT
Vice-President Frankel moved that:

The Library Board adjourn at 8:42PM.

This motion passed unanimously.