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LIBRARY BOARD MEETING
Monday, December 18, 2017
Central Library Conference Room
7:00 P.M.
Staff members in the Fiction, Movies & Music department recently conducted a focus group for loyal Fiction Room users, to better understand what the users enjoy about the room and what the room is typically used for. The discussion resulted in strong feedback as the process of the Fiction Room update begins. DEPUTY DIRECTOR’S REPORT Deputy Director Miskewitch noted that the lighting projects in the Fiction Room and kidsZone have completed. The Draft Assessment from CS2 Designs has been received and is being reviewed. TV installations in the Discussion Rooms are complete. The Hanover Park Branch has installed new Teen computers, and the Hoffman Estates Branch has installed new Teen and Adult computers. Two Invitations to Bid were published for VM support renewal and desktop computers and monitors for purchase. STUDENT ADVISOR TRUSTEE REPORTS Student Advisor Trustee Ashwin Prabhu attended the Library’s Culture Fest event and volunteered at the mosaic station. He also noted that the traffic in the Teen Center is increased for the approaching final exam period. Ashwin noted that he is pleased about the book selection for the Community Read event upcoming in 2018. DEPARTMENT REPORTS Marketing and Communications – Hollis Sienkiewicz Marketing and Communications Director Hollis Sienkiewicz highlighted the Social Media Round-Up report which is a new inclusion in the Board Report. It focuses on the Library’s social media presence and the community’s engagement and response to the Library’s social media content. Only two staff members are responsible for publishing information to the Library’s social media accounts, both of whom are trained to post intentional, relevant and appropriate content. COMMITTEE REPORTS None TREASURER’S REPORT Treasurer Bromley noted that the Library still awaits receipt of the Per Capita Grant. He commended staff for managing budgets well. He also commented that the investment portfolio is doing well. UNFINISHED BUSINESS None NEW BUSINESS Approval of 2018 Calendar of Regular Board Meeting Dates Vice-President Forte-Scott moved and Trustee Bernas seconded that: The Library Board approve the calendar of regular Board Meeting dates for 2018. Roll call vote: Mr. Bromley Yes Mrs. Seyring Yes Ms. Forte-Scott Yes Ms. Hyman Yes Ms. Bernas Yes Mrs. Wroblewski Bosshart Yes The motion passed unanimously. Approval of the Training and Professional Development Policy Vice-President Forte-Scott moved and Trustee Hyman seconded that: The Library Board approve the Training and Professional Development Policy. Roll call vote: Mr. Bromley Yes Mrs. Seyring Yes Ms. Forte-Scott Yes Ms. Hyman Yes Ms. Bernas Yes Mrs. Wroblewski Bosshart Yes The motion passed unanimously. Adoption of Intergovernmental Library Agreement for MyMediaMall Consortium Vice-President Forte-Scott moved and Trustee Seyring seconded that: The Library Board adopt the intergovernmental library agreement for the MyMediaMall Consortium. Roll call vote: Mr. Bromley Yes Mrs. Seyring Yes Ms. Forte-Scott Yes Ms. Hyman Yes Ms. Bernas Yes Mrs. Wroblewski Bosshart Yes The motion passed unanimously. Review of Service Animal Policy Ms. Harris highlighted the new Service Animal Policy, and noted that the Board will discuss further at the January Board Meeting. Review of Employee Harassment and Sexual Harassment Policy Ms. Harris discussed the revised policy in accordance with legal requirements, and noted that the Board will review the revised policy and adopt a resolution at the January Board Meeting. EXECUTIVE SESSION Vice-President Forte-Scott moved and Trustee Bernas seconded that: The Library Board exit Regular Session, and enter into Executive Session at 8:06pm. Roll call vote: Mr. Bromley Yes Mrs. Seyring Yes Ms. Forte-Scott Yes Ms. Hyman Yes Ms. Bernas Yes Mrs. Wroblewski Bosshart Yes The motion passed unanimously. Vice-President Forte-Scott moved and President Wroblewski Bosshart seconded that: The Library Board re-enter Regular Session at 8:13pm. Roll call vote: Mr. Bromley Yes Mrs. Seyring Yes Ms. Forte-Scott Yes Ms. Hyman Yes Ms. Bernas Yes Mrs. Wroblewski Bosshart Yes The motion passed unanimously. President Wroblewski Bosshart moved and Trustee Hyman seconded that: Minutes of the June 19, 2017 Executive Session be published. Roll call vote: Mr. Bromley Yes Mrs. Seyring Yes Ms. Forte-Scott Yes Ms. Hyman Yes Ms. Bernas Yes Mrs. Wroblewski Bosshart Yes The motion passed unanimously. Vice-President Forte-Scott moved and President Wroblewski Bosshart seconded that: Minutes of the March 20, 2017 Executive Session be held. Roll call vote: Mr. Bromley Yes Mrs. Seyring Yes Ms. Forte-Scott Yes Ms. Hyman Yes Ms. Bernas Yes Mrs. Wroblewski Bosshart Yes The motion passed unanimously. ADJOURNMENT Trustee Bernas moved and Trustee Bromley seconded that: The Library Board adjourn at 8:15pm. Roll call vote: Mr. Bromley Yes Mrs. Seyring Yes Ms. Forte-Scott Yes Ms. Hyman Yes Ms. Bernas Yes Mrs. Wroblewski Bosshart Yes The motion passed unanimously.
CALL TO ORDER/ROLL CALL
PLEDGE OF ALLEGIANCE
BOARD MEMBERS PRESENT Julie Wroblewski Bosshart, President; Anita Forte-Scott, Vice-President/Secretary; Gerald Bromley, Treasurer; Jillian Bernas; Hannah Hyman; Theresa Seyring BOARD MEMBERS ABSENT David Jonen STUDENT TRUSTEES PRESENT Ashwin Prabhu STUDENT TRUSTEE ABSENT Kenneth Beymer OTHERS PRESENT Carrie Cichon, Amber Creger, Emily Culbert, Monica Harris, Annie Miskewitch, Hollis Sienkiewicz, Bobbi Sloan, Magan Szwarek, Lori Teipel, Beth Valenziano PUBLIC COMMENTS Community Resident Bobbi Sloan commented about an online resource she uses to learn more about Schaumburg. BOARD COMMENTS Trustees Bernas and Seyring, and Vice-President Forte-Scott attended the staff Holiday Party and thoroughly enjoyed the event. Trustee Hyman enjoyed the Library’s Star Wars event. RAILS – Ms. Hyman RAILS is live streaming a Member Update at additional locations in northern and central Illinois on January 18, 2018. APPROVAL OF MINUTES Trustee Bernas moved and Treasurer Bromley seconded that: The November 13, 2017 Regular Board Minutes be approved. Roll call vote: Mr. Bromley Yes Mrs. Seyring Yes Ms. Bernas Yes Mrs. Wroblewski Bosshart Yes The motion passed unanimously. Vice-President Forte-Scott and Trustee Hyman abstained due to absence at the previous meeting. APPROVAL OF BILLS Treasurer Bromley moved that: The Board approve the November 2017 Bill List. Roll call vote: Mr. Bromley Yes Mrs. Seyring Yes Ms. Forte-Scott Yes Ms. Hyman Yes Ms. Bernas Yes Mrs. Wroblewski Bosshart Yes The motion passed unanimously. ADDITIONS OR CHANGES TO AGENDA President Wroblewski Bosshart announced that the Student Advisor Trustee report would advance on the agenda, to occur after the Deputy Director Report. PRESIDENT’S REPORT President Wroblewski Bosshart also attended and enjoyed the staff Holiday Party. She received an email from a patron who requested to post a flyer at the Library. After discussion of the Library’s policy with Executive Director Harris, she responded to the patron’s inquiry. DIRECTOR’S REPORT Executive Director Harris noted that former Library Board Trustee, Ruth Jonen, has donated the funds to reframe the illustrations in the kidsZone. The artwork is currently being reframed and is expected to be returned to the KidsZone in early 2018, at which time an unveiling celebration will take place. The Schaumburg Township District Library was named a 4-Star Library in the Library Journal America’s Star Libraries report, which is a tremendous honor. The ‘Person in Charge’ group and other selected individuals will attend a Harassment and Discrimination Training in January. The training will be conducted by a LIRA representative. The Winter Reading Challenge has recently launched, and is taking place through January 31.Staff members in the Fiction, Movies & Music department recently conducted a focus group for loyal Fiction Room users, to better understand what the users enjoy about the room and what the room is typically used for. The discussion resulted in strong feedback as the process of the Fiction Room update begins. DEPUTY DIRECTOR’S REPORT Deputy Director Miskewitch noted that the lighting projects in the Fiction Room and kidsZone have completed. The Draft Assessment from CS2 Designs has been received and is being reviewed. TV installations in the Discussion Rooms are complete. The Hanover Park Branch has installed new Teen computers, and the Hoffman Estates Branch has installed new Teen and Adult computers. Two Invitations to Bid were published for VM support renewal and desktop computers and monitors for purchase. STUDENT ADVISOR TRUSTEE REPORTS Student Advisor Trustee Ashwin Prabhu attended the Library’s Culture Fest event and volunteered at the mosaic station. He also noted that the traffic in the Teen Center is increased for the approaching final exam period. Ashwin noted that he is pleased about the book selection for the Community Read event upcoming in 2018. DEPARTMENT REPORTS Marketing and Communications – Hollis Sienkiewicz Marketing and Communications Director Hollis Sienkiewicz highlighted the Social Media Round-Up report which is a new inclusion in the Board Report. It focuses on the Library’s social media presence and the community’s engagement and response to the Library’s social media content. Only two staff members are responsible for publishing information to the Library’s social media accounts, both of whom are trained to post intentional, relevant and appropriate content. COMMITTEE REPORTS None TREASURER’S REPORT Treasurer Bromley noted that the Library still awaits receipt of the Per Capita Grant. He commended staff for managing budgets well. He also commented that the investment portfolio is doing well. UNFINISHED BUSINESS None NEW BUSINESS Approval of 2018 Calendar of Regular Board Meeting Dates Vice-President Forte-Scott moved and Trustee Bernas seconded that: The Library Board approve the calendar of regular Board Meeting dates for 2018. Roll call vote: Mr. Bromley Yes Mrs. Seyring Yes Ms. Forte-Scott Yes Ms. Hyman Yes Ms. Bernas Yes Mrs. Wroblewski Bosshart Yes The motion passed unanimously. Approval of the Training and Professional Development Policy Vice-President Forte-Scott moved and Trustee Hyman seconded that: The Library Board approve the Training and Professional Development Policy. Roll call vote: Mr. Bromley Yes Mrs. Seyring Yes Ms. Forte-Scott Yes Ms. Hyman Yes Ms. Bernas Yes Mrs. Wroblewski Bosshart Yes The motion passed unanimously. Adoption of Intergovernmental Library Agreement for MyMediaMall Consortium Vice-President Forte-Scott moved and Trustee Seyring seconded that: The Library Board adopt the intergovernmental library agreement for the MyMediaMall Consortium. Roll call vote: Mr. Bromley Yes Mrs. Seyring Yes Ms. Forte-Scott Yes Ms. Hyman Yes Ms. Bernas Yes Mrs. Wroblewski Bosshart Yes The motion passed unanimously. Review of Service Animal Policy Ms. Harris highlighted the new Service Animal Policy, and noted that the Board will discuss further at the January Board Meeting. Review of Employee Harassment and Sexual Harassment Policy Ms. Harris discussed the revised policy in accordance with legal requirements, and noted that the Board will review the revised policy and adopt a resolution at the January Board Meeting. EXECUTIVE SESSION Vice-President Forte-Scott moved and Trustee Bernas seconded that: The Library Board exit Regular Session, and enter into Executive Session at 8:06pm. Roll call vote: Mr. Bromley Yes Mrs. Seyring Yes Ms. Forte-Scott Yes Ms. Hyman Yes Ms. Bernas Yes Mrs. Wroblewski Bosshart Yes The motion passed unanimously. Vice-President Forte-Scott moved and President Wroblewski Bosshart seconded that: The Library Board re-enter Regular Session at 8:13pm. Roll call vote: Mr. Bromley Yes Mrs. Seyring Yes Ms. Forte-Scott Yes Ms. Hyman Yes Ms. Bernas Yes Mrs. Wroblewski Bosshart Yes The motion passed unanimously. President Wroblewski Bosshart moved and Trustee Hyman seconded that: Minutes of the June 19, 2017 Executive Session be published. Roll call vote: Mr. Bromley Yes Mrs. Seyring Yes Ms. Forte-Scott Yes Ms. Hyman Yes Ms. Bernas Yes Mrs. Wroblewski Bosshart Yes The motion passed unanimously. Vice-President Forte-Scott moved and President Wroblewski Bosshart seconded that: Minutes of the March 20, 2017 Executive Session be held. Roll call vote: Mr. Bromley Yes Mrs. Seyring Yes Ms. Forte-Scott Yes Ms. Hyman Yes Ms. Bernas Yes Mrs. Wroblewski Bosshart Yes The motion passed unanimously. ADJOURNMENT Trustee Bernas moved and Trustee Bromley seconded that: The Library Board adjourn at 8:15pm. Roll call vote: Mr. Bromley Yes Mrs. Seyring Yes Ms. Forte-Scott Yes Ms. Hyman Yes Ms. Bernas Yes Mrs. Wroblewski Bosshart Yes The motion passed unanimously.