Board Meeting Minutes 5-23-16

BOARD MEETING
Monday, May 23, 2016
Central Library Conference Room
7:00 P.M.

CALL TO ORDER/ROLL CALL

PLEDGE OF ALLEGIANCE

BOARD MEMBERS PRESENT
Ruth Jonen, President; Robert Frankel, Vice-President/Secretary; Julie Wroblewski Bosshart, Treasurer; Jillian Bernas; Gerald Bromley; Theresa Seyring

BOARD MEMBERS ABSENT
Anita Forte-Scott

STUDENT TRUSTEES PRESENT
Sruthi Gurudev, Jessica D’Souza

OTHERS PRESENT
Amber Creger, Monica Harris, Britt Isaly, Kristin Moo, Anisha Narain, Poornima Narain, Stephanie Sarnoff, Gretchen Schulz, Hollis Sienkiewicz, Lori Teipel, Beth Valenziano

PUBLIC COMMENTS
Anisha Narain introduced herself and announced she will apply for the position of Student Advisor Trustee (SAT) for the 2016/2017 school year.

BOARD COMMENTS
Trustee Seyring commented that the Friday, May13 Naturalization Ceremony at the Central Library was lovely. Trustee Bromley and Treasurer Wroblewski Bosshart commented on the new logo. Mrs. Wroblewski Bosshart added that she has used and appreciates the Adult Discussion Rooms. Vice-President Frankel commented on the Naturalization Ceremony and the remarkable service our Library staff offers. He extended credit to the staff for making everyone feel welcome and hoped that the Library will continue this semiannual event.

RAILS – Ms. Forte-Scott
Not present.

APPROVAL OF MINUTES
Treasurer Wroblewski Bosshart moved and Trustee Bernas seconded that:

The April 18, 2016 Regular Board Minutes be approved, with typographical correction:

The motion passed unanimously.

APPROVAL OF BILLS
Treasurer Wroblewski Bosshart moved that:

The Library Board approve the April 2016 Bill List.

Roll call vote:
Mrs. Seyring Yes
Mr. Bromley Yes
Mrs. Jonen Yes
Mr. Frankel Yes
Ms. Bernas Yes
Mrs. Wroblewski Bosshart Yes
The motion passed unanimously.

ADDITIONS OR CHANGES TO AGENDA
None

PRESIDENT’S REPORT
President Jonen clarified the dates for the Budget Committee meetings on May 25th, 31st and June 1st. She commented that she enjoyed the Naturalization Ceremony and is pleased that the Library continues to offer this service. She noted that she likes the new format of STDL bi-monthly Guide.

ELECTION OF OFFICERS FY 2016/2017

Vice-President/Nominating Committee Chair Frankel nominated Julie Wroblewski Bosshart as President of the Board of Trustees for FY 2016/2017.

The motion passed unanimously.

Vice-President/Nominating Committee Chair Frankel nominated Anita Forte-Scott as Secretary/Vice-President of the Board of Trustees for FY 2016/2017.

The motion passed unanimously.

Vice-President/Nominating Committee Chair Frankel nominated Gerald Bromley as Treasurer of the Board of Trustees for FY 2016/2017.

The motion passed unanimously.

Newly elected officers will assume their duties at the June 2016 Regular Board Meeting.

DIRECTOR’S REPORT
Executive Director Sarnoff reported that: the Agendas for the Budget Committee Meetings were posted, as required, on the Library website and in the Central Library lobby; Featherstone, Inc. was chosen as construction manager for the Audio Visual Area and Lobby renovation project; three Martyl Langsdorf paintings were returned to STDL at the conclusion of the Women Artists of Illinois travelling art exhibit initiated by the Peoria Riverfront Museum; the process of recruitment of a Director of Reference Services continues; and, she met with Village of Schaumburg urban planning consultants who are working on a revised Village Comprehensive Plan. Ms. Sarnoff reminded the Board of the Memorial Day Observance on Monday, May 30 at St. Peter Lutheran Church in Schaumburg.

Trustee Bromley asked Ms. Sarnoff about the Café lease renewal; Ms. Sarnoff will remind café proprietor Elbert Julian to communicate his intent to renew, according to the provision of the lease.

DEPUTY DIRECTOR’S REPORT
Deputy Director Harris thanked the Board of Trustees for their positive comments about the new Guide and commended Marketing Director Hollis Sienkiewicz on its format and the launch of the refreshed logo. She reminded the Board that there will be a Plan of Service update at the July Regular Meeting. Ms. Harris reported that four STDL staff members will present programs at the 2016 Illinois Library Association’s Conference.
Trustee Seyring commented on the refreshed logo, hoping the community knows of its evolution from the previous version. Trustee Bernas commented on the logo and requested that it be incorporated in all Library social media profiles.

Trustee Seyring commented on the refreshed logo, hoping the community knows of its evolution from the previous version. Trustee Bernas commented on the logo and requested that it be incorporated in all Library social media profiles.

DEPARTMENT REPORTS
Community Engagement Virtual Branch – Kristin Moo
Virtual Branch Coordinator Kristin Moo reported on Enterprise, the newest version of the Library’s online catalog. She indicated that Enterprise retrieves more relevant results and is more efficient than its predecessor. She noted that patron feedback has been very helpful in achieving this result. She reported that Virtual Branch staff member Andrew Krause is working on making Enterprise mobile-friendly. Ms. Moo discussed the upcoming website re-design project and preliminary results of website traffic for 2015. She indicated that the main reason people visit the website is to find, reserve, and renew materials. The next steps will be the development of a content strategy, the request for proposals for website design and development, and the building and testing of a prototype. She anticipates that a beta version will be available in early 2017.

COMMITTEE REPORTS
None

STUDENT ADVISOR TRUSTEE REPORTS
Student Advisor Trustee (SAT) Sruthi Gurudev reported that the Teen Place was used heavily in May prior to Advanced Placement (AP) testing. She anticipates the same high demand in early June as high school students study for final exams.

SAT Jessica D’Souza anticipates a decrease in use of the Teen Place with the end of term, but is excited to report more Science, Technology, Engineering and Math (STEM) programs are planned for the summer. She reported the Teen Corps discussed creative ways to engage people in STEM activities.

TREASURER’S REPORT
Treasurer Wroblewski Bosshart reported that revenue exceeds expenditures and that she expects this through the rest of the fiscal year, even without receipt of the 2016 Per Capita Grant from the State. She indicated that from July 1 to date (83% of the fiscal year), only 74% of the operating budget had been spent. She expects expenditures to catch up by June 30. She reported that several more bonds had been called and that Director of Finance Beth Valenziano deposited the funds in the Library’s BMO Harris account.

UNFINISHED BUSINESS
Discussion of 2016-2017 Board Goals for Executive Director
Executive Director Sarnoff and Director of Finance Beth Valenziano will focus on new banking relationships in the coming year. They hope to present a recommendation for an alternative to BMO Harris in the first quarter of FY 2016/2017. She and Ms. Valenziano will develop a 5-year long term capital financial plan focusing on short- long-term investments that support liquidity and cash flow. She described succession planning as a continuous process in which she engages Deputy Director Monica Harris and Human Resources Director Kathy Schuessler on a regular basis. The three of them also support the Board’s Personnel Sub-committee in the review/ revision of internal policies.
Ms. Sarnoff indicated that trustee recruitment is a Board responsibility; her involvement would constitute a conflict of interest. She will support the Board by providing information about library foundations, but that she and library staff cannot actively participate in the process of creating of a foundation.

NEW BUSINESS
Update from Library Attorney Britt Isaly
Attorney Britt Isaly introduced himself to the Board of Trustees and thanked the Board for having him at the meeting. He stated that he and other attorneys from the Ancel Glink law firm are available to the Board to provide updates and recommendations as needed.

Recommendation of Mesirow Financial as Investment Advisors
Vice-President Frankel moved and Treasurer Wroblewski Bosshart seconded that:

The Library Board approve the recommendation to appoint Mesirow Financial as STDL Investment Advisors.

Roll call vote:
Mrs. Seyring Yes
Mr. Bromley Yes
Mrs. Jonen Yes
Mr. Frankel Yes
Ms. Bernas Yes
Mrs. Wroblewski Bosshart Yes
The motion passed unanimously.

Approval of Waiver of Bid for Sole Provider Brainfuse HelpNow and JobNow Live Tutoring Database in the amount of $30,000
Vice-President Frankel moved and Treasurer Wroblewski Bosshart seconded that:

The Library Board approve the Waiver of Bid for Sole Provider Brainfuse HelpNow and JobNow Live Tutoring Database in the amount of $30,000.

Roll call vote:
Mrs. Seyring Yes
Mr. Bromley Yes
Mrs. Jonen Yes
Mr. Frankel Yes
Ms. Bernas Yes
Mrs. Wroblewski Bosshart Yes
The motion passed unanimously.

Approval of Waiver of Bid for Sole Provider ProQuest Safari Books & Video Database in the Amount of $23,000
Treasurer Wroblewski Bosshart moved and Trustee Bromley seconded that:

The Library Board approve the Waiver of Bid for Sole Provider ProQuest Safari Books & Video Database in the Amount of $23,000.

Roll call vote:
Mrs. Seyring Yes
Mr. Bromley Yes
Mrs. Jonen Yes
Mr. Frankel Yes
Ms. Bernas Yes
Mrs. Wroblewski Bosshart Yes
The motion passed unanimously.

Approval of Waiver of Bid for Sole Provider NewsBank Database in the Amount of $42,500
Trustee Bromley moved and Trustee Seyring seconded that:

The Library Board approve the Waiver of Bid for Sole Provider NewsBank Database in the Amount of $42,500.

Roll call vote:
Mrs. Seyring Yes
Mr. Bromley Yes
Mrs. Jonen Yes
Mr. Frankel Yes
Ms. Bernas Yes
Mrs. Wroblewski Bosshart Yes
The motion passed unanimously.

EXECUTIVE SESSION
None

ADJOURNMENT
8:18 P.M.