Board Meeting Minutes 7-18-16

BOARD MEETING
Monday, July 18, 2016
Central Library Conference Room
7:00 P.M.

CALL TO ORDER/ROLL CALL

PLEDGE OF ALLEGIANCE

BOARD MEMBERS PRESENT
Julie Wroblewski Bosshart, President; Anita Forte-Scott, Vice-President/Secretary; Gerald Bromley, Treasurer; Jillian Bernas; Ruth Jonen; Theresa Seyring

BOARD MEMBERS ABSENT
Robert Frankel

OTHERS PRESENT
Carrie Cichon, Amber Creger, Monica Harris, Kate Niehoff, Stephanie Sarnoff, Helen Stewart, Magan Szwarek, Lori Teipel, Beth Valenziano

PUBLIC COMMENTS
None

BOARD COMMENTS
Vice-President Forte-Scott commented that she had represented the Library at the Schaumburg Business Association Annual Golf Outing. Treasurer Bromley commented on a recent article from the Daily Herald titled “This is Your Library” describing activities and services offered at nearby libraries. Trustee Bernas commented that she had represented the Library at the annual inter-faith Iftar celebration at the Masjid Al-Huda.

RAILS – Ms. Forte-Scott
None

APPROVAL OF MINUTES
Vice-President Forte-Scott moved and Trustee Jonen seconded that:

The June 20, 2016 Regular Board Minutes be approved, with typographical corrections.

The motion passed unanimously.

APPROVAL OF BILLS
Treasurer Bromley moved that:

The Library Board approve the June 2016 Bill List.

Roll call vote:
Ms. Forte-Scott Yes
Mrs. Seyring Yes
Mrs. Jonen Yes
Mr. Bromley Yes
Ms. Bernas Yes
Mrs. Wroblewski Bosshart Yes
The motion passed unanimously.

ADDITIONS OR CHANGES TO AGENDA
President Wroblewski-Bosshart requested that the Plan of Service discussion be postponed to the August Meeting when Trustee Frankel will be present. Director Sarnoff announced that the Board will need to meet for Executive Session to discuss a personnel matter.

PRESIDENT’S REPORT
President Wroblewski-Bosshart reported that she had walked with the Library staff at the Village of Hoffman Estates 4th of July Parade. She commended the work that staff did in creating the Library’s float. She reminded the Board of Trustees that the biennial Staff Picnic will take place on Sunday, July 24.

DIRECTOR’S REPORT
Executive Director Sarnoff announced that the Library received a FY 2015-2016 Illinois Per Capita Grant in the amount of $97,781.55; High School District 214 received state funding for the Read to Learn and Citizenship Programs at STDL for the 2016 fall semester; and, the Library received a donation from the Hindi Literary Association in the amount of $2,500 for purchase of resources and programming in support of the Hindi language and literature.
The Town Square Owners Association repaved the entrance to the north parking field and the sidewalk at the west entrance to the building.

DEPUTY DIRECTOR’S REPORT
Deputy Director Monica Harris reported that department directors are developing a phased plan to maintain work flow and productivity in advance of the construction process. Ms. Harris attended the American Library Association Annual Conference in June.

DEPARTMENT REPORTS
Outreach and Literacy – Kate Niehoff and Helen Stewart
Programs & Outreach Coordinator Kate Niehoff discussed the Home Delivery Service, noting that the number patrons visited and materials delivered increased from last year. Outreach Associate Lisa Nusret sits on several local Senior Advisory Boards to better learn how to support our senior community. A new initiative – the “Pop-Up Library” – is designed to increase visibility at community events. Drop-in activities are available for people who stop at the Pop-Up Library, in hopes that they leave with a positive impression of our Library.
Community Engagement Librarian Helen Stewart addressed the funding cuts for English-as-a-Second Language (ESL) programs at the Library. She commented that the need is consistent and strong, and the Library’s efforts are ongoing to accommodate the multicultural community. She noted she is now providing “Book-a-Librarian” service to ESL patrons to assist with resume writing, completing forms, using the collection, preparing for exams, etc. Language learning software previously available only onsite in the Central Library Computer Lab is now available via remote access. The Fall Naturalization Ceremony will be held on September 16, 2016.

COMMITTEE REPORTS
Finance – Mr. Bromley
Treasurer Bromley reported that Finance Director Beth Valenziano is looking for a new banking relationship that provides improved service levels, security of funds, and other essential features. Mrs. Valenziano has met with US Bank and Wintrust. Treasurer Bromley and Mrs. Valenziano recommend that the Library appoint Wintrust for the aforementioned services.

TREASURER’S REPORT
Considering the budget was passed with a deficit, the year ended with more revenue than expenditures, due to the strong efforts of Library staff to keep spending to a minimum.

UNFINISHED BUSINESS
None

NEW BUSINESS
Tentative FY2016-2017 Budget – Authorizing the Executive Director to Make the Tentative Budget & Appropriations Ordinance Available to the Public and to Schedule a Public Hearing on the Budget for the August 22, 2016 Meeting at 7:00 P.M.
Treasurer Bromley moved and Vice-President Forte-Scott seconded that:

The Library Board authorize the Executive Director to make the Tentative Budget & Appropriations Ordinance available to the public, and schedule a public hearing on the budget for the August 22, 2016 meeting at 7:00 P.M.

The motion passed unanimously.

Approval of Award of Bid for Roof Drain Repairs to DeFranco Plumbing in the Amount of $80,350.00
Trustee Jonen moved and Vice-President Forte-Scott seconded that:

The Library Board approve the Award of Bid for Roof Drain Repairs to DeFranco Plumbing in the amount of $80,350.00

Roll call vote:
Ms. Forte-Scott Yes
Mrs. Seyring Yes
Mrs. Jonen Yes
Mr. Bromley Yes
Ms. Bernas Yes
Mrs. Wroblewski Bosshart Yes
The motion passed unanimously.

Approval of Award of Bid for Cisco SMARTnet (Information Technology Network Support) to ePlus in the Amount of $23,797.34
Trustee Seyring moved and Trustee Jonen seconded that:

The Library Board approve the Award of Bid to ePlus for Cisco SMARTnet in the amount of $23,797.34.

Roll call vote:
Ms. Forte-Scott Yes
Mrs. Seyring Yes
Mrs. Jonen Yes
Mr. Bromley Yes
Ms. Bernas Yes
Mrs. Wroblewski Bosshart Yes
The motion passed unanimously.

EXECUTIVE SESSION
Trustee Jonen moved and Vice-President Forte-Scott seconded that:

The Library Board leave Regular Session and enter into Executive Session at 8:04 P.M.

Roll call vote:
Ms. Forte-Scott Yes
Mrs. Seyring Yes
Mrs. Jonen Yes
Mr. Bromley Yes
Ms. Bernas Yes
Mrs. Wroblewski Bosshart Yes
The motion passed unanimously.

Trustee Jonen moved and Vice-President Forte-Scott seconded that:

The Board re-enter Regular Session at 8:50 PM

Roll call vote:
Ms. Forte-Scott Yes
Mrs. Seyring Yes
Mrs. Jonen Yes
Mr. Bromley Yes
Ms. Bernas Yes
Mrs. Wroblewski Bosshart Yes
The motion passed unanimously.

ADJOURNMENT
Trustee Jonen moved and Trustee Seyring seconded that:

The Library Board adjourn at 8:51 PM.

The motion passed unanimously.