Board Meeting Minutes 9-19-16

BOARD MEETING
Monday, September 19, 2016
Central Library Conference Room
7:00 P.M.

CALL TO ORDER/ROLL CALL

PLEDGE OF ALLEGIANCE

BOARD MEMBERS PRESENT
Julie Wroblewski Bosshart, President; Anita Forte-Scott, Vice-President/Secretary; Gerald Bromley, Treasurer; Jillian Bernas; Robert Frankel; Ruth Jonen; Theresa Seyring

STUDENT TRUSTEES PRESENT
Ashwin Prabhu, Dhvanii Raval

OTHERS PRESENT
Adrian Brigham, Carrie Cichon, Kathy Morgan, Reiner Musni, Anisha Narain, Poomima Narain, Stephanie Sarnoff, Gretchen Schulz, Hollis Sienkiewicz, Bobbi Sloan, Jesus Solorio, Magan Szwarek, Lori Teipel

PUBLIC COMMENTS
Streamwood resident Adrian Brigham stated that he would have liked to have presented a program at STDL.
High School student Anisha Narain spoke about “Girls Who Code” clubs.
Schaumburg resident Bobbi Sloan asked about the possibility of registering and paying for programs online.

BOARD COMMENTS
Trustee Jonen commented that she was the keynote speaker at the Friday, September 16 Naturalization Ceremony at the Central Library. She noted that it was a wonderful experience, and was proud to have the opportunity to participate.
Vice-President Forte-Scott commented that the renovations in the Audio Visual Area are on schedule for the December 28 Grand Opening.
Treasurer Bromley commented that he had participated in the Village of Schaumburg Labor Day parade on September 5 and attended a tribute for Pramukh Swami Maharaj at the BAPS Temple in Bartlett.

RAILS – Ms. Forte-Scott
None

APPROVAL OF MINUTES
Trustee Jonen moved and Vice-President Forte-Scott seconded that:

The August 22, 2016 Regular Board Minutes be approved, with typographical correction.

The motion passed unanimously.

APPROVAL OF BILLS
Treasurer Bromley moved that:

The Library Board approve the August 2016 Bill List.

Roll call vote:
Mrs. Seyring Yes
Ms. Forte-Scott Yes
Mr. Frankel Yes
Mr. Bromley Yes
Mrs. Wroblewski Bosshart Yes
Mrs. Jonen Yes
Ms. Bernas Yes
The motion passed unanimously.

ADDITIONS OR CHANGES TO AGENDA
None

PRESIDENT’S REPORT
President Wroblewski Bosshart noted that four STDL Board Trustee openings for the 2017 election were reported in the Daily Herald. The first day to circulate petitions is September 20, 2016. She thanked Trustee Jonen and Director of Human Resources Kathy Schuessler for their hard work assisting in the Executive Director recruitment process. Interviews with finalists will be held at Special Board Meetings scheduled for 7:00 P.M. on Tuesday, Wednesday and Thursday, September 20-22. An additional Special Meeting is scheduled for Saturday, September 24 at 8:00 A.M.
A reservation has been made for Wednesday, November 30 at 5:30 P.M. at Wildfire Restaurant in Schaumburg in honor of Director Sarnoff’s retirement.

DIRECTOR’S REPORT
Executive Director Sarnoff announced that the 2016 Intergovernmental Reception will be hosted by the Village of Hoffman Estates on Wednesday, October 26 at the Sears Centre Arena from 5:30 P.M. – 7:30 P.M. She reported that there will not be an increase in the Wellness Insurance Network (WIN) health insurance premium for 2017, resulting in a $17,068 savings in FY2016-2017. The Roof Repair Project is on schedule for completion on or about September 23. Unforeseen remediation was required for an additional cost of $6,800. The Interior Roof Drain Project is on schedule for completion on or about September 30. Phase I of the Audio/Visual Project began on September 6. Phase II is scheduled to begin on November 14.

DEPUTY DIRECTOR’S REPORT
On behalf of Deputy Direct Harris, Director Sarnoff reported that the Summer Challenge Program was very successful, and thanked staff and members of the public who participated. Treehouse, an online learning product, has been recently made available to STDL cardholders only. It includes over 1,000 videos created by expert teachers in web design, coding, advanced HTML skills, and more. Deputy Director Harris replied to two Freedom of Information Act (FOIA) requests this month.

DEPARTMENT REPORTS
KidsZone and Teen Place – Gretchen Schulz
Gretchen Schulz, Assistant to the Director of the Youth Department, reported that kidsZone has introduced a dedicated space for “tweens” for children ages 9-12 years old. More programs are being offered for “tweens”, and a Tween Advisory Board was created. She noted that the kidsZone hosted two very successful inter-generational programs over the summer — the Medieval Fair and Sunset Yoga. Beginning in October, Science, Technology, Engineering and Math (STEM) kits will be available for checkout. The Teen Place has seen an increase in attendance since the beginning of the school year, and will continue to present collaborative programs.

COMMITTEE REPORTS
Café – Mr. Bromley
The draft of the 2017 Café lease is complete and will be presented to café tenant Julian Elbert as soon as the December 2016 Consumer Price Index (CPI) is published.

STUDENT ADVISOR TRUSTEE REPORTS
Student Advisor Trustee (SAT) Dhvanii Raval reported that she attended Curriculum Night at Conant High School with Teen Librarian Dan Schnepf. She spoke with incoming freshmen and their parents about resources and programs offered by the Library.
Ashwin Prabhu noted that his goal as an SAT is to spread awareness of the various programs the Library offers. He has also been informing his peers about STDL’s annual Teen Job Fair.

TREASURER’S REPORT
Finance Director Beth Valenziano and Treasurer Bromley will meet with Mesirow Financial on September 18, 2016 to discuss long- and short-term investments.
Expenditures are below by 37%; however, they are consistent with the trend of 2015 and previous years. Spending is relative to timing, and will normalize as time elapses. The computer replacement project and remodeling of the Board Room will begin during the third quarter of the fiscal year.

UNFINISHED BUSINESS
Review of Investment Policy (Capital Project Threshold)
Treasurer Bromley moved and Trustee Frankel seconded that:

The Library Board approve the revisions to the Investment Policy, increasing the Capital Projects threshold from $5,000 to $10,000 and transferring Capital Projects from the General Fund to the Building and Equipment Fund.

Roll call vote:
Mrs. Seyring Yes
Ms. Forte-Scott Yes
Mr. Frankel Yes
Mr. Bromley Yes
Mrs. Wroblewski Bosshart Yes
Mrs. Jonen Yes
Ms. Bernas Yes
The motion passed unanimously.

Treasurer Bromley moved and Trustee Jonen seconded that:

The Library Board approve the revisions to the Investment Policy to permit acceptance of Federal Home Loan Bank Irrevocable Letters of Credit as collateral for deposits.

Roll call vote:
Mrs. Seyring Yes
Ms. Forte-Scott Yes
Mr. Frankel Yes
Mr. Bromley Yes
Mrs. Wroblewski Bosshart Yes
Mrs. Jonen Yes
Ms. Bernas Yes
The motion passed unanimously.

NEW BUSINESS
Approval of Award of Bid for Furniture to Interior Investments, LLC. in the Amount of $141,858.31
Trustee Jonen moved and Vice-President Forte-Scott seconded that:

The Library Board approve the Award of Bid for furniture to Interior Investments, LLC. in the amount of $141,858.31.

Roll call vote:
Mrs. Seyring Yes
Ms. Forte-Scott Yes
Mr. Frankel Yes
Mr. Bromley Yes
Mrs. Wroblewski Bosshart Yes
Mrs. Jonen Yes
Ms. Bernas Yes
The motion passed unanimously.

Approval of Award of Bid for Check Point Firewall Software to ePlus in the Amount of $41,773.00
Vice-President Forte-Scott moved and Trustee Frankel seconded that:

The Library Board approve Award of Bid for Check Point Firewall Software to ePlus in the amount of $41,773.00.

Roll call vote:
Mrs. Seyring Yes
Ms. Forte-Scott Yes
Mr. Frankel Yes
Mr. Bromley Yes
Mrs. Wroblewski Bosshart Yes
Mrs. Jonen Yes
Ms. Bernas Yes
The motion passed unanimously.

Approval of Award of Bid for ExaGrid Storage Respository to SHI in the Amount of $33,359.00
Vice-President Forte-Scott moved and Trustee Jonen seconded that:

The Library Board approve Award of Bid for ExaGrid Storage Repository to SHI in the amount of $33,359.00.

Roll call vote:
Mrs. Seyring Yes
Ms. Forte-Scott Yes
Mr. Frankel Yes
Mr. Bromley Yes
Mrs. Wroblewski Bosshart Yes
Mrs. Jonen Yes
Ms. Bernas Yes
The motion passed unanimously.

Approval of Waiver of Bid for Incode Financial Management System to Tyler Technologies in the Amount of $69,006.00
Vice-President Forte-Scott moved and Treasurer Bromley seconded that:

The Library Board approve Waiver of Bid for Incode Financial Management System to Tyler Technologies in the amount of $69,006.00.

Roll call vote:
Mrs. Seyring Yes
Ms. Forte-Scott Yes
Mr. Frankel Yes
Mr. Bromley Yes
Mrs. Wroblewski Bosshart Yes
Mrs. Jonen Yes
Ms. Bernas Yes
The motion passed unanimously.

Approval of the Property Tax Levy Ordinance
Trustee Frankel moved and Trustee Jonen seconded that:

The Library Board approve the Property Tax Levy Ordinance.

Roll call vote:
Mrs. Seyring Yes
Ms. Forte-Scott Yes
Mr. Frankel Yes
Mr. Bromley Yes
Mrs. Wroblewski Bosshart Yes
Mrs. Jonen Yes
Ms. Bernas Yes
The motion passed unanimously.

EXECUTIVE SESSION
None

ADJOURNMENT
Vice-President Forte-Scott moved and Trustee Seyring seconded that:

The Library Board adjourn at 8:14 P.M.

The motion passed unanimously.