Board Meeting Minutes 10-17-16

BOARD MEETING
October 17, 2016
Hanover Park Branch Library
Community Room
7:00 P.M.

CALL TO ORDER/ROLL CALL

PLEDGE OF ALLEGIANCE

BOARD MEMBERS PRESENT
Julie Wroblewski Bosshart, President; Anita Forte-Scott, Vice-President/Secretary; Gerald Bromley, Treasurer; Jillian Bernas; Robert Frankel; Ruth Jonen; Theresa Seyring

STUDENT TRUSTEE PRESENT
Dhvanii Raval

STUDENT TRUSTEE ABSENT
Ashwin Prabhu

OTHERS PRESENT
Carrie Cichon, Kate Finneran, Monica Harris, Kristin Moo, Stephanie Sarnoff, Lori Teipel, Gail Tobin, David Utley, Beth Valenziano

PUBLIC COMMENTS
Schaumburg resident Kate Finneran commented on the upcoming election.

BOARD COMMENTS
Treasurer Bromley commented that he had attended the grand opening of the Des Plaines Public Library teen gathering space called “The Commons”.
Vice-President Forte-Scott commented that she had visited the Gail Borden Public Library in Elgin to see the Robot Zoo Exhibit.
Trustee Bernas commented that she had attended an STDL program on Mahatma Gandhi and that she enjoyed.

RAILS – Ms. Forte-Scott
Vice-President Forte-Scott announced that the Illinois Library Association (ILA) Annual Conference will begin on October 18 at the Donald E. Stephens Convention Center in Rosemont. She noted that the STDL September 17 Naturalization Ceremony was featured in the Reaching Across Illinois Library Systems (RAILS) newsletter.

APPROVAL OF MINUTES
Vice-President Forte-Scott moved and Trustee Jonen seconded that:

The September 19, 2016 Regular Board Minutes be approved, with typographical correction.

The motion passed unanimously.

APPROVAL OF BILLS
Treasurer Bromley moved that:

The Library Board approve the September 2016 Bill List.

Roll call vote:
Ms. Bernas Yes
Mr. Frankel Yes
Ms. Forte-Scott Yes
Mrs. Seyring Yes
Mrs. Wroblewski Bosshart Yes
Mrs. Jonen Yes
Mr. Bromley Yes

The motion passed unanimously.

ADDITIONS OR CHANGES TO AGENDA
None

PRESIDENT’S REPORT
President Wroblewski Bosshart thanked the Board for their commitment to the Executive Director interview process. She noted that she is excited to work with Ms. Harris when she assumes her new role next year.

DIRECTOR’S REPORT
Executive Director Sarnoff reported that on or before October 26, STDL will receive a $101,000 dividend from the Wellness Insurance Network (WIN). She proposes allocating $25,000 to complete the planned improvements to the Staff Lounge, with the remainder allocated to the General Fund. Phase 1 of the Audio Visual Room and Lobby renovation project is ahead of schedule and remains on budget. Phase 2 is scheduled to begin on or about November 14.
Ms. Sarnoff requested that the date of the November Regular Board Meeting be changed from the November 21 to November 14.
Trustee Frankel moved and Trustee Jonen seconded that:

The Library Board change the day of the November Regular Board Meeting from November 21 to November 14.

The motion passed unanimously.

DEPUTY DIRECTOR’S REPORT
Deputy Director Harris thanked the Board for the opportunity to serve STDL and the community as Executive Director following the retirement of Ms. Sarnoff. Ms. Harris will attend the ILA Annual Conference on October 18-20. Five STDL staff members will present programs; this professional commitment supports the Leadership value expressed in the Library’s Values statement. Virtual Branch Web Developer Andrew Krause has created a collection tracker tool that allows the Library to analyze circulation trends. Papercut, a new print management system was launched on September 26. Papercut allows users to load funds onto their library card for printing and eliminates the need for a special print card. Two Freedom of Information Act (FOIA) requests were received in September.

DEPARTMENT REPORTS
Hanover Park Branch – Gail Tobin
Hanover Park Branch Coordinator Gail Tobin reported on recent improvements to the branch, noting that additional functional and aesthetic remodeling will be necessary in coming years. The mummy and dinosaur displays in the children’s area (fabricated in 1993) were replaced with an interactive space for learning and playing. Mrs. Tobin identified many Hanover Park community agencies with whom the Library collaborates.

COMMITTEE REPORTS
None

STUDENT ADVISOR TRUSTEE REPORTS
Although Student Advisor Trustee (SAT) Dhvanii Raval was unable to attend the Maker Day event at the Library, she reported that an article about the event will appear in her high school newspaper. She will bring a copy of the article to the November Board Meeting.

TREASURER’S REPORT
Treasurer Bromley reported that the process of transferring the Library’s investment portfolio to Mesirow Financial is underway. He noted that year-to-date revenues are on track, and, although low, expenditures will normalize in subsequent quarters.

UNFINISHED BUSINESS
None

NEW BUSINESS
Approval of Waiver of Bid for Web Design Services to Interpersonal Frequency in the Amount of $47,000.00
Virtual Branch Coordinator Kristin Moo reported that twelve proposals were submitted in response to the Library’s Request For Quote for Web Design Services. The Library’s Web Advisory Group narrowed the selection to three proposals, and finally selected Interpersonal Frequency.
Vice-President Forte-Scott moved and Trustee Bromley seconded that:

The Library Board approve the Waiver of Bid for Web Design Services to Interpersonal Frequency in the amount of $47,000.00.

Roll call vote:
Ms. Bernas Yes
Mr. Frankel Yes
Ms. Forte-Scott Yes
Mrs. Seyring Yes
Mrs. Wroblewski Bosshart Yes
Mrs. Jonen Yes
Mr. Bromley Yes

The motion passed unanimously.

EXECUTIVE SESSION

Trustee Jonen moved and Vice-President Forte-Scott seconded that:

The Library Board enter into Executive Session at 8:14 P.M.

The motion passed unanimously.

Trustee Jonen moved and Vice President Forte-Scott seconded that:

The Board re-enter Regular Session at 8:52 PM

Roll call vote:
Ms. Bernas Yes
Mr. Frankel Yes
Ms. Forte-Scott Yes
Mrs. Seyring Yes
Mrs. Wroblewski Bosshart Yes
Mrs. Jonen Yes
Mr. Bromley Yes

The motion passed unanimously.

ADJOURNMENT
Trustee Frankel moved and Trustee Bernas seconded that:

The Library Board adjourn at 8:54 P.M.

The motion passed unanimously.