Board Meeting Minutes 8-26-24

HOLIDAY HOURS TABLE
Date	Hours	Holiday Message	Reason
1/1	0-0	All Library locations will be closed Monday, Jan. 1.	New Year's Day
3/1	0-0	All Library locations will be closed Friday, March 1 for Staff In-Service. We apologize for the inconvenience.	Inservice day
3/31	0-0	All Library locations will be closed Sunday, March 31.	Easter
5/27	0-0	All Library locations will be closed Monday, May 27.	Memorial Day
7/4	0-0	All Library locations will be closed Thursday, July 4.	Independence Day
9/2	0-0	All Library locations will be closed Monday, Sept. 2.	Labor Day
11/27	0-17	All Library locations will be closed from 5 p.m. Wednesday, Nov. 27 through Thursday, Nov. 28.	Thanksgiving Eve
11/28	0-0	All Library locations will be closed from 5 p.m. Wednesday, Nov. 27 through Thursday, Nov. 28.	Thanksgiving
12/24	0-0	All Library locations will be closed Sunday, Dec. 24 and Monday, Dec. 25.	Christmas Eve
12/25	0-0	All Library locations will be closed Sunday, Dec. 24 and Monday, Dec. 25.	Christmas Day
12/31	0-0	All Library locations will be closed Sunday, Dec. 31.	New Year's Eve

EMERGENCY CLOSINGS TABLE
Date	Hours	Emergency Message	Location
0/0	13-7	Due to inclement weather, all Library locations are closed on Friday, Jan. 12, and will be opening late Saturday, Jan. 13, at 1 p.m.	every
0/0	0-0	Due to inclement weather, all Library locations are closed on Friday, Jan. 12, and will be opening late Saturday, Jan. 13, at 1 p.m.	every
0/0	0-0	All Library locations are closed for the rest of the day today, Tuesday, Sept. 12, due to an unforeseen emergency.	every
0/0	0-0	Our Central Library is closed for the rest of the day today, Tuesday, Sept. 12, due to an unforeseen emergency.<br>Our Hanover Park and Hoffman Estates Branches will remain open for regular hours.	central
0/0	0-0	Hanover Park Branch will be closed Nov. 13-15 for scheduled repairs.	hanover
0/0	0-0	Hanover Park Branch will be closed Nov. 13-15 for scheduled repairs.	hanover
0/0	0-0	Hanover Park Branch will be closed Nov. 13-15 for scheduled repairs.	hanover
0/0	0-0	The Hanover Park Branch is closed on Friday, Feb. 24 due to a power outage.	hanover
0/0	0-0	The Hoffman Estates Branch is closed.	hoffman

GENERAL NOTICES TABLE
Date	Hours	General Message	Reason
0/0	0-0	Please be advised that the public elevator will be out of service on Thursday, Mar. 28 and Friday, Mar. 29. Feel free to call the Library with any questions.	Elevator
0/0	0-0	Please be advised that the public elevator will be out of service on Thursday, Mar. 28 and Friday, Mar. 29. Feel free to call the Library with any questions.	Elevator
0/0	0-0	Please be advised that the public elevator will be out of service on Thursday, Mar. 28 and Friday, Mar. 29. Feel free to call the Library with any questions.	Elevator
0/0	0-0	Due to inclement weather, all Library locations are closed on Friday, Jan. 12, and will be opening late Saturday, Jan. 13, at 1 p.m.	Snow Warning
0/0	0-0	Due to the weather, the Town Square Concert is rescheduled for Tuesday, July 16.	Concert Rain
0/0	0-0	Hanover Park Branch will be closed Nov. 13-15 for scheduled repairs.	Repairs Warning
0/0	0-0	Hanover Park Branch will be closed Nov. 13-15 for scheduled repairs.	Repairs Warning
0/0	0-0	For the latest updates and information about tonight's concert, please call our concert hotline at <a href="tel:1-847-923-3399">(847) 923-3399</a>.	Concert
0/0	0-0	Our Hanover Park and Hoffman Estates Branches will remain open for regular hours.	Custom
0/0	0-0	Account access will be unavailable on the evening of Friday, Oct. 20, due to system upgrades.	ILS Upgrade
10/14	0-0	All Library locations are open today.	Columbus Day
11/29	0-0	All Library locations are open today.	Day after Thanksgiving
1/20	0-0	All Library locations are open today.	Martin Luther King, Jr. Day
2/17	0-0	All Library locations are open today.	Presidents Day

September 19, 2024 in board-minutes

LIBRARY BOARD MEETING
Monday, August 26, 2024
Central Library
Board Room
6:00 P.M.

CALL TO ORDER/ROLL CALL

President Seyring called the meeting to order at 6:00 P.M.

PLEDGE OF ALLEGIANCE

BOARD MEMBERS PRESENT

Theresa Seyring, President; Anita Forte, Vice President/Secretary; Carole Pye, Treasurer; Jillian Bernas, John Caporale, Emily Gilbert, and Amy Mueller

BOARD MEMBERS ABSENT

None

STUDENT ADVISORY TRUSTEES PRESENT

Shivani Patel

OTHERS PRESENT

Julie Doren, Dave Hardt, Britt Isaly, Andrea Lublink, Annie Miskewitch, Paul Piraino, Jason Santos, Molly Scheibler, Bobbi Sloan, Lori Teipel, Gail Tobin, Beth Valenziano, Emily Vinci, Matthew Williams, and Ron Wolek

PUBLIC HEARING FOR PROPOSED ANNUAL BUDGET AND APPROPRIATION ORDINANCE

Trustee Bernas moved, and Trustee Mueller seconded that the Board open the Public Hearing on the proposed Annual Budget and Appropriation Ordinance.

Roll Call Vote:

Trustee Pye Yes
Trustee Bernas Yes
Trustee Caporale Yes
Trustee Gilbert Yes
Trustee Mueller Yes
Trustee Forte Yes
Trustee Seyring Yes

The motion passed unanimously.

Public comments were heard.

Trustee Gilbert moved and Trustee Pye seconded that the Board exit the Public Hearing for the proposed Annual Budget and Appropriation Ordinance.

Roll Call Vote:

Trustee Pye Yes
Trustee Bernas Yes
Trustee Caporale Yes
Trustee Gilbert Yes
Trustee Mueller Yes
Trustee Forte Yes
Trustee Seyring Yes

The motion passed unanimously.

PUBLIC COMMENTS

Public comments were heard.

BOARD COMMENTS

Trustee Forte commented on the positive feedback on the second-floor renovation, the upcoming grand opening, and the annual cyber-security training provided to the Trustees.

Trustee Caporale commented on the second-floor grand opening celebration and the importance of cyber-security training.

Trustee Mueller commented on the Library’s September/November newsletter. She congratulated Trustee Gilbert on her ILA award.

Trustee Gilbert commented on attending the Poplar Creek Bowling Alley staff party and viewing a panel discussion on book banning.

Tustee Bernas commented on attending the Hoffman Estates Branch Wellness Fair, the Rotary Club’s request to use the branch for a training session, and the upcoming author visit for the Remarkably Bright Creatures book.

Trustee Pye commented on attending HopScotch restaurant’s groundbreaking event and the Town Square concert featuring the Flat Cats. She highly recommended speaker/author John O’Leary and his books On Fire and In Awe.

RAILS

None

APPROVAL OF MINUTES

Trustee Bernas moved and Trustee Mueller seconded that:

The July 15, 2024 Art Committee Meeting Minutes and the July 15, 2024 Library Board Meeting Minutes be approved.

The motion passed unanimously.

APPROVAL OF BILLS

Trustee Caporale moved and Trustee Mueller seconded that:

The Library Board approve the July 2024 Bill List.

Roll Call Vote:

Trustee Pye Yes
Trustee Bernas Yes
Trustee Caporale Yes
Trustee Gilbert Yes
Trustee Mueller Yes
Trustee Forte Yes
Trustee Seyring Yes

The motion passed unanimously.

TREASURER’S REPORT

Trustee Pye reviewed the financial reports, noting balances in the various funds. The General Fund increased by approximately $2.1M on the balance sheet due to revenues exceeding expenses. She also highlighted a few line items, discussed why they are above or below budget, and gave an update on the status of various Library investments.

ADDITIONS OR CHANGES TO THE AGENDA

There will be an Executive Session under Section 2(c), 01.

PRESENTATION FROM ANCEL GLINK

Britt Isaly of Ancel Glink let the Trustees know his firm is ready and available to assist with any of the Library’s legal needs. He commented on recent First Amendment cases regarding government officers and employees using social media, suspending the rules to do certain actions at a meeting as noted in the Bylaws, and digital device use during Board meetings.

The Trustees asked clarifying questions about the topics covered.

STUDENT ADVISORY TRUSTEE REPORT

SAT Shivani Patel commented on prospective High School basketball dates for Library pop-up booths, the opening of the Innovation Hub, and the importance of the new study rooms.

PRESIDENT’S REPORT

Trustee Seyring commented on Trustee Gilbert’s ILA award, the Foundation meeting she attended, and the Schaumburg Sister Cities’ tour of the Library with visitors from Namerikawa, Japan.

DIRECTOR’S REPORT

Executive Director Miskewitch shared highlights from the August 2024 Director’s Report.

DIRECTOR’S REPORT

Deputy Director Molly Scheibler shared highlights from the August 2024 Deputy Director’s and Public Services Reports.

COMMITTEE REPORTS

Art Committee – Chair Seyring

The Committee has not met since the last Board meeting and is looking to schedule a date in September.

UNFINISHED BUSINESS

Discussion of Cook County United Against Hate

The Board discussed the Cook County United Against Hate proclamation.

Discussion included the intention of the proclamation or resolution.

NEW BUSINESS

Review of AI Tool Usage Policy (New)

The Board reviewed and discussed the AI Tool Usage Policy.

Approval of Gifts to the Library Policy Update

Trustee Bernas moved and Trustee Mueller seconded to approve the Gifts to the Library policy with the amendment to update the language from Donor Plaque to Donor Wall.

Roll Call Vote:

Trustee Pye Yes
Trustee Bernas Yes
Trustee Caporale Yes
Trustee Gilbert Yes
Trustee Mueller Yes
Trustee Forte Yes
Trustee Seyring Yes

The Trustees asked clarifying questions about the new donor wall and the status of the Foundation’s progress.

The motion passed unanimously.

Approval of use of Combined Rasmussen Room for Schaumburg HOUSE/LEGO Group on the dates of September 24, 2024, and October 22, 2024

Trustee Bernas moved and Trustee Gilbert seconded that the Board approve the use of the Combined Rasmussen Room for Schaumburg HOUSE/LEGO Group on the dates of September 24, 2024, and October 22, 2024.

Roll Call Vote:

Trustee Pye Yes
Trustee Bernas Yes
Trustee Caporale Yes
Trustee Gilbert Yes
Trustee Mueller Yes
Trustee Forte Yes
Trustee Seyring Yes

The Trustees asked clarifying questions about the reservations.

The motion passed unanimously.

Approval of Final FY2024-2025 Budget & Appropriations Ordinance 2024-2025-1

Trustee Gilbert moved and Trustee Caporale seconded that the Board approve the Final FY2024-2025 Budget & Appropriations Ordinance 2024-2025-1.

Roll Call Vote:

Trustee Pye Yes
Trustee Bernas Yes
Trustee Caporale Yes
Trustee Gilbert Yes
Trustee Mueller Yes
Trustee Forte Yes
Trustee Seyring Yes

Discussion included Finance Director Valenziano’s request for the minutes to reflect the correction of the Appropriated Professional Services line from $208,465.00 to $268,465.00.

The motion passed unanimously.

Approval of Trustee Bylaws Resolution 2024-2025-2

Trustee Bernas moved and Trustee Pye seconded that the Board approve Trustee Bylaws Resolution 2024-2025-2.

Roll Call Vote:

Trustee Pye Yes
Trustee Bernas Yes
Trustee Caporale Yes
Trustee Gilbert Yes
Trustee Mueller Yes
Trustee Forte Yes
Trustee Seyring Yes

The motion passed unanimously.

Approval of Resolution 2024-2025-3 Sale/Disposal of Library Property

Trustee Bernas moved and Trustee Gilbert seconded that the Board approve Resolution 2024-2025-3 Sale/Disposal of Library Property.

Roll Call Vote:

Trustee Pye Yes
Trustee Bernas Yes
Trustee Caporale Yes
Trustee Gilbert Yes
Trustee Mueller Yes
Trustee Forte Yes
Trustee Seyring Yes

The Trustees asked some clarifying questions about the Resolution.

The motion passed unanimously.

Approval of the 2024 Tentative Property Tax Levy (Memorandum)

Trustee Forte moved and Trustee Bernas seconded that the Board approve the 2024 Tentative Property Tax Levy.

Roll Call Vote:

Trustee Pye Yes
Trustee Bernas Yes
Trustee Caporale Yes
Trustee Gilbert Yes
Trustee Mueller Yes
Trustee Forte Yes
Trustee Seyring Yes

The motion passed unanimously.

Approval of 2023-2024 Illinois Public Library Annual Report (IPLAR)

Trustee Bernas moved and Trustee Forte seconded that the Board approve the 2023-2024 Illinois Public Library Annual Report (IPLAR).

Roll Call Vote:

Trustee Pye Yes
Trustee Bernas Yes
Trustee Caporale Yes
Trustee Gilbert Yes
Trustee Mueller Yes
Trustee Forte Yes
Trustee Seyring Yes

The Trustees asked clarifying questions about the report.

The motion passed unanimously.

Approval of Payment to Interior Investments, L.L.C. in the amount of $324,005.45

Trustee Pye moved and Trustee Gilbert seconded that the Board approve payment to Interior Investments, L.L.C. in the amount of $324,005.45.

Roll Call Vote:

Trustee Pye Yes
Trustee Bernas Yes
Trustee Caporale Yes
Trustee Gilbert Yes
Trustee Mueller Yes
Trustee Forte Yes
Trustee Seyring Yes

Executive Director Miskewitch confirmed the total remaining balance.

The motion passed unanimously.

Approval of Payment to Tyler Technologies in the amount of $57,486.78

Trustee Forte moved and Trustee Pye seconded that the Board approve payment to Tyler Technologies in the amount of $57,486.78.

Roll Call Vote:

Trustee Pye Yes
Trustee Bernas Yes
Trustee Caporale Yes
Trustee Gilbert Yes
Trustee Mueller Yes
Trustee Forte Yes
Trustee Seyring Yes

The motion passed unanimously.

Approval of Payment to ProQuest LLC in the amount of $26,273.00

Trustee Caporale moved and Trustee Pye seconded that the Board approve payment to ProQuest LLC in the amount of $26,273.00.

Roll Call Vote:

Trustee Pye Yes
Trustee Bernas Yes
Trustee Caporale Yes
Trustee Gilbert Yes
Trustee Mueller Yes
Trustee Forte Yes
Trustee Seyring Yes

Executive Director Miskewitch confirmed the total balance due.

The motion passed unanimously.

Approval of Product Architecture + Design Proposal for Architectural and Engineering Services in the amount of $28,000.00

Trustee Gilbert moved and Trustee Bernas seconded that the Board approve the Product Architecture + Design Proposal for Architectural and Engineering Services in the amount of $28,000.00.

Roll Call Vote:

Trustee Pye Yes
Trustee Bernas Yes
Trustee Caporale Yes
Trustee Gilbert Yes
Trustee Mueller Yes
Trustee Forte Yes
Trustee Seyring Yes

The motion passed unanimously.

Approval of invoices as presented by Library Furniture International, LLC in the amounts of:

Invoice #9231 in the amount of $10,629.28
Invoice #9453 in the amount of $13,782.50
Invoice #9437 in the amount of $18,122.08
Invoice #9436 in the amount of $3,128.00
Invoice #9451 in the amount of $5,036.00

Trustee Caporale moved, and Trustee Gilbert seconded that the Board approve payment to Library Furniture International, LLC in the amounts of $10,629.28, $13,782.50, $18,122.08, $3,128.00, and $5,036.00.

Roll Call Vote:

Trustee Pye Yes
Trustee Bernas Yes
Trustee Caporale Yes
Trustee Gilbert Yes
Trustee Mueller Yes
Trustee Forte Yes
Trustee Seyring Yes

The motion passed unanimously.

OTHER

None

EXECUTIVE SESSION

Trustee Bernas moved and Trustee Caporale seconded the Library Board move into Executive Session under section 2(c), (01) at 8:08 P.M.

Roll Call Vote:

Trustee Pye Yes
Trustee Bernas Yes
Trustee Caporale Yes
Trustee Gilbert Yes
Trustee Mueller Yes
Trustee Forte Yes
Trustee Seyring Yes

The motion passed unanimously.

Trustee Bernas moved and Trustee Gilbert seconded the Library Board exit Executive Session at 8:52 P.M.

Roll Call Vote:
Trustee Pye Yes
Trustee Bernas Yes
Trustee Caporale Yes
Trustee Gilbert Yes
Trustee Mueller Yes
Trustee Forte Yes
Trustee Seyring Yes

The motion passed unanimously.

ADJOURNMENT

Trustee Bernas moved and Trustee Caporale seconded the meeting adjourn at 8:54 P.M.

The motion passed unanimously by voice vote.

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Board Meeting Minutes 8-26-24