Locations & Hours
Library Cards
(847) 985-4000
Monday, May 20, 2024
Central Library
Board Room
6:00 P.M.
CALL TO ORDER/ROLL CALL President Seyring called the meeting to order at 6:00 P.M. PLEDGE OF ALLEGIANCE BOARD MEMBERS PRESENT Theresa Seyring, President; Anita Forte, Vice President/Secretary; Jillian Bernas, John Caporale and Amy Mueller. Trustee Emily Gilbert attended the meeting remotely due to a work obligation. BOARD MEMBERS ABSENT Trustee Carole Pye APPROVAL FOR REMOTE PARTICIPATION OF TRUSTEE GILBERT Trustee Forte moved and Trustee Bernas seconded approval for the remote participation of Trustee Gilbert. Roll Call Vote: Trustee Bernas Yes Trustee Caporale Yes Trustee Forte Yes Trustee Mueller Yes Trustee Seyring Yes The motion passed. STUDENT ADVISORY TRUSTEES PRESENT Shivani Patel OTHERS PRESENT Julie Doren, Dr. Leanne Furby, David Hardt, Amber Creger, Paul Piraino, Tom Pritchett, Jason Santos, Molly Scheibler, Beth Valenziano, and Anna Yackle Executive Director Annie Miskewitch attended remotely due to a work obligation. PUBLIC COMMENTS Public comments were heard. BOARD COMMENTS Trustee Caporale commented on patron comments, the impressive range of Library services, and his participation in upcoming pop-up events. Trustee Bernas commented on the completed renovation and the Preschool Resource Fair. Trustee Forte commented on upcoming Trustee commitments. Trustee Mueller commented on Library programs and Town Square’s Hopscotch construction schedule. Trustee Gilbert commented on her attendance at the LACONI Banquet for Trustees, the impact of book bans on marginalized populations, and the renovation. RAILS – Trustee Mueller None APPROVAL OF MINUTES Trustee Mueller moved and Trustee Forte seconded that: The April 15, 2024, Library Board Meeting minutes; the May 6, 2024, Personnel Committee Meeting minutes; the May 6, 2024, Special Board Meeting minutes; the May 13, 2024, Nominating Committee Meeting minutes; and the May 13, 2024, Art Committee Meeting minutes be approved. Roll Call Vote: Trustee Gilbert Yes Trustee Bernas Yes Trustee Caporale Yes Trustee Forte Yes Trustee Mueller Yes Trustee Seyring Yes The motion passed unanimously. Discussion included correcting the Personnel Committee Meeting minutes of May 6, 2024, to reflect the attendance of Trustee Bernas. APPROVAL OF BILLS Trustee Mueller moved and Trustee Caporale seconded that: The Library Board approve the April 2024 Bill List. Roll Call Vote: Trustee Gilbert Yes Trustee Bernas Yes Trustee Caporale Yes Trustee Forte Yes Trustee Mueller Yes Trustee Seyring Yes The motion passed unanimously. Discussion included Amazon expenditures for the Innovation Center. TREASURER’S REPORT Trustee Gilbert reviewed the financial reports, making note of balances in the various funds. The General Fund's balance sheet decreased by approximately $1.1 million due to expenses exceeding revenues. She highlighted a few line items and discussed why they are currently above or below budget. She also gave an update on the status of various Library investments. ADDITIONS OR CHANGES TO THE AGENDA The SAT report will be before the President’s Report. There will be no Executive Session. PRESENTATION ON ILEAD TRUSTEE LEARNING PORTAL Dr. Leanne Furby and Anna Yackle from Illinois Heartland Library System attended remotely and presented a tutorial on the iLead Trustee Learning Portal. STUDENT ADVISORY TRUSTEE REPORT SAT Shivani Patel presented an updated presentation shared with school Librarians and Career Counselors. She highlighted the Summer Challenge registration tables, the Teen Record Label Music Showcase, and the Finals Week: Brain Break program. PRESIDENT’S REPORT Trustee Seyring highlighted the patron comment sent to Schaumburg Mayor Tom Dailly expressing appreciation for Schaumburg Township District Library’s services and programming. DIRECTOR’S REPORT Executive Director Miskewitch shared highlights from the April 2024 Director’s Report. Discussion included the increased usage of eMaterials, post-conference staff roundtables, and the planned accessibility ramp for the east entrance. DEPUTY DIRECTOR’S REPORT Deputy Director Scheibler shared highlights from the April 2024 Deputy Director’s and Public Services Report. DEPARTMENT REPORT Youth & Teen Services Director Amber Creger presented an overview of the department’s services and programs that support the Library’s diverse community. COMMITTEE REPORTS Personnel Committee – Chair Forte The Committee met on May 6 and will meet again on May 29 to finalize recommendations for the Board for the upcoming budget meetings. Nominating Committee – Chair Forte The Committee discussed the slate of Board Officer positions for FY24/25, resulting in a recommendation to the Board of Library Trustees. Facilities & Equipment Committee – Chair Bernas The Committee discussed Studio GC’s facility assessment, expected costs for future repairs and systems maintenance, an Automated Materials Handling installation, the contingencies’ budget line, and maintenance of the chillers. Art Committee – Chair Seyring The Committee discussed receipt of the Martyl triptych, conservation and restoration services, and installation of the donor wall. UNFINISHED BUSINESS None NEW BUSINESS Approval of the Nominating Committee’s Recommendation for the Slate of Board Officers The Board reviewed and discussed the recommended slate of Board Officers. The floor was opened up for nominations. Discussion included succession planning and potential alternates for the Treasurer’s position. Trustee Mueller nominated Trustee Pye to serve as Treasurer for FY24/25. Trustee Bernas seconded the nomination. Trustee Mueller moved and Trustee Bernas seconded approval to amend the slate of Board Officers to Trustee Pye as Treasurer. Roll Call Vote: Trustee Gilbert Yes Trustee Bernas Yes Trustee Caporale Yes Trustee Forte No Trustee Mueller Yes Trustee Seyring No The motion passed. The slate of Board Officers was amended to Theresa Seyring, President; Anita Forte, Vice-President/Secretary; and Carole Pye, Treasurer. Trustee Mueller moved and Trustee Bernas seconded approval of the amended slate of Board Officers. Roll Call Vote: Trustee Gilbert Yes Trustee Bernas Yes Trustee Caporale Yes Trustee Forte Yes Trustee Mueller Yes Trustee Seyring Yes The motion passed unanimously. Review of Home Delivery Services Policy The Board reviewed and discussed the Home Delivery Services policy. Approval of Gifts to the Library Policy The Board reviewed and discussed the Gifts to the Library Policy. Trustee Forte moved and Trustee Bernas seconded approval of the Gifts to the Library Policy. Roll Call Vote: Trustee Gilbert Yes Trustee Bernas Yes Trustee Caporale Yes Trustee Forte Yes Trustee Mueller Yes Trustee Seyring Yes The motion passed unanimously. Approval of the Recommendation of an Automated Materials Handler Supplied from Tech Logic The Board discussed the RFP process, maintenance of the equipment, and the official cost. Trustee Bernas withdrew her motion to approve the Automated Handler supplied by Tech Logic. Trustee Bernas moved, and Trustee Caporale seconded, to table the discussion of the Automated Materials Handler until the June 2024 Board meeting, when more supporting documents will be presented. Roll Call Vote: Trustee Gilbert Yes Trustee Bernas Yes Trustee Caporale Yes Trustee Forte Yes Trustee Mueller Yes Trustee Seyring Yes The motion passed unanimously. Approval of Payment to Acanthus Technology LLC in the amount of $29,540.00 Trustee Mueller moved and Trustee Forte seconded approval of payment to Acanthus Technology LLC in the amount of $29,540.00. Roll Call Vote: Trustee Gilbert Yes Trustee Bernas Yes Trustee Caporale Yes Trustee Forte Yes Trustee Mueller Yes Trustee Seyring Yes The motion passed unanimously. Approval of Payment to Interior Investments, LLC in the amount of $9,669.56 Trustee Caporale moved and Trustee Forte seconded approval of payment to Interior Investments, LLC in the amount of $9,669.56. Roll Call Vote: Trustee Gilbert Yes Trustee Bernas Yes Trustee Caporale Yes Trustee Forte Yes Trustee Mueller Yes Trustee Seyring Yes The motion passed unanimously. Approval of Payment to Interiors for Business, Inc. in the amount of $110,721.44 Trustee Forte moved and Trustee Caporale seconded that the Board approve payment to Interiors for Business, Inc. in the amount of $110,721.44. Roll Call Vote: Trustee Gilbert Yes Trustee Bernas Yes Trustee Caporale Yes Trustee Forte Yes Trustee Mueller Yes Trustee Seyring Yes The motion passed unanimously. Approval of Payment to Library Furniture International, LLC in the amounts of $2,581.20 and $98,317.51 Trustee Mueller moved and Trustee Forte seconded that the Board approve payment to Library Furniture International, LLC in the amounts of $2,581.20 and $98,317.51. Roll Call Vote: Trustee Gilbert Yes Trustee Bernas Yes Trustee Caporale Yes Trustee Forte Yes Trustee Mueller Yes Trustee Seyring Yes The motion passed unanimously. Approval of Payment to Commercial Specialties, Inc. in the amount of $35,668.40 Trustee Forte moved and Trustee Mueller seconded that the Board approve payment to Commercial Specialties, Inc. in the amount of $35,668.40. Roll Call Vote: Trustee Gilbert Yes Trustee Bernas Yes Trustee Caporale Yes Trustee Forte Yes Trustee Mueller Yes Trustee Seyring Yes The motion passed unanimously. Approval of Payment to Featherstone, Inc. in the amounts of $10,582.77 and $30,600.00 for a Collective $41,182.77 Trustee Gilbert moved and Trustee Mueller seconded that the Board approve payment to Featherstone, Inc. in the amounts of $10,582.77 and $30,600.00 for a collective $41,182.77. Roll Call Vote: Trustee Gilbert Yes Trustee Bernas Yes Trustee Caporale Yes Trustee Forte Yes Trustee Mueller Yes Trustee Seyring Yes The motion passed unanimously. OTHER BUSINESS MATTERS None ADJOURNMENT Trustee Bernas moved and Trustee Mueller seconded the meeting adjourn at 8:21 P.M. Roll Call Vote: Trustee Gilbert Yes Trustee Bernas Yes Trustee Caporale Yes Trustee Forte Yes Trustee Mueller Yes Trustee Seyring Yes The motion passed unanimously.