Locations & Hours
Library Cards
(847) 985-4000
LIBRARY BOARD
MEETING
Monday, February
20, 2023
Central Library
Workshop (or view online via Zoom)
7:00 P.M.
CALL TO ORDER/ROLL CALL
Trustee Bernas called the meeting to order
at 7:00 P.M.
PLEDGE OF ALLEGIANCE
BOARD MEMBERS PRESENT
Jillian Bernas, President; Theresa Seyring, Treasurer; Anita
Forte-Scott, Emily Gilbert, Amy Mueller, Carole Pye
BOARD MEMBERS ABSENT
Julie Wroblewski Bosshart, Vice-President
STUDENT ADVISORY TRUSTEES PRESENT
Muhammad Arshad, Jamie Caracas
OTHERS PRESENT
John Caporale, Julie
Doren, Bob Frankel, Dave Hardt, Annie Miskewitch, Paul Piraino, Tom Pritchett, Jason
Santos, Bobbi Sloan, Matthew Smith, Magan Szwarek, Beth Valenziano.
PUBLIC COMMENTS
Public comments were heard.
BOARD COMMENTS
Trustee Seyring attended the Celebration
of Excellence dinner and the Hanover Park State of the Village breakfast. She
felt the One Book, One Community (OBOC) author visit with William Kent Krueger
was excellent. She appreciated the Library hosting a joint DEI workshop for the
Trustees with the Algonquin Area Public Library and Palatine Public Library.
Trustee Pye participated in a month of community
engagement. She loved the OBOC author event. In honor of Black History Month,
she recognized the passing of NBA great Bill Russell who stated that, off the
court, his favorite possession was his library card.
Trustee Forte-Scott attended seven community
events. She expressed well wishes to former Deputy Director Jennifer Hunt and
congratulated former Library Director Monica Harris on her new role as
Executive Director at RAILS. She was invited to sit on the Car Show Committee
for the Hoffman Estates Chamber of Commerce as a representative of the Library.
Trustee Mueller recognized the updated
Library newsletter’s reduced cost while maintaining high quality.
Trustee Gilbert attended the joint DEI Trustee
training and appreciates the ongoing institutional commitment of the Library to
DEI. Coffee with the Trustees received a positive response from patrons and it
was great to connect with the community,
RAILS - Ms. Gilbert
Monica Harris is the new Executive Director
of RAILS.
APPROVAL OF MINUTES
Trustee Gilbert moved and Trustee Mueller seconded
that:
The January 16, 2023, Regular Board
Minutes be approved.
There was no discussion.
The motion passed unanimously.
Trustee Mueller moved and Trustee Gilbert seconded
that:
The February 4, 2023, Special Board
Minutes be approved.
There was no discussion.
The motion passed unanimously.
APPROVAL OF BILLS
Trustee Mueller
moved and Trustee Gilbert seconded that:
The Library Board approved the January 2023
Bill List.
Roll Call Vote:
Mrs. Bernas Yes
Ms. Forte-Scott Yes
Ms. Gilbert Yes
Ms. Mueller Yes
Mrs. Pye Yes
Mrs. Seyring Yes
The motion passed unanimously.
TREASURER’S REPORT
Trustee
Seyring reviewed the financial reports, making note of balances in
the various funds. On the balance sheet, the General Fund
increased by approximately $2.4 million due to revenues exceeding expenses. She also highlighted a few line items and discussed why they
are above or below budget at this time, and gave an update on the status of
various Library investments.
ADDITIONS OR CHANGES TO THE AGENDA
No additions; no executive session.
STUDENT ADVISORY TRUSTEE REPORT
The Board welcomed new SAT Jamie Caracas. The
SATs updated their PowerPoint presentation and publicized some specific
programs for teens with their schools.
PRESIDENT’S REPORT
Trustee Bernas expressed her thanks to
fellow Trustees for representing the Library so well in the community, including
discussions about upcoming renovations and Town Square developments. A mental
health event from NAMI is scheduled for March 6. She expressed her appreciation
to Leadership that Board packets are being distributed electronically, saving
money and resources. She is glad that staff completed Naloxone training. Coffee
with the Trustees went well, with good feedback from the community.
DIRECTOR’S REPORT
Executive Director Miskewitch highlighted items
in her report, including reviewing candidates for the Deputy Director position.
The Library hit 1K followers on YouTube. On March 4, Trustees Seyring and
Forte-Scott will cohost Coffee with the Trustees. Statement of Economic
Interest emails will be arriving in March. Discussion included the development
of the Hopscotch restaurant and parking logistics. Executive Director
evaluation forms will be mailed to Trustees the week of February 20. Schaumburg
Township District Library residents no longer need to renew their library
cards. The Trustee Tip is a video link on how to make a parliamentary motion in
five simple steps.
DEPARTMENT REPORTS
Reference
Services Department – Magan Szwarek
Reference
Services Director Magan Szwarek presented updates and highlights from 2022 from
the Reference Services team.
COMMITTEE REPORTS
Trustee Seyring reported that the Art
Committee met in January. Discussion included exploring local and Chicago
artists, gathering information on art usage and exploring the possibilities of
professional art consultants to help with the positioning of art pieces. The
next meeting will be March 6.
UNFINISHED BUSINESS
None.
NEW BUSINESS
Distribution of Library Board
Self-Evaluation with Instructions
Board
self-evaluation forms and instructions were distributed to the Trustees.
Approval of Driver Safety Policy
Trustee
Pye moved and Trustee Mueller seconded that the Board approve the Driver Safety
Policy.
Roll Call Vote:
Mrs. Bernas Yes
Ms. Forte-Scott Yes
Ms. Gilbert Yes
Ms. Mueller Yes
Mrs. Pye Yes
Mrs. Seyring Yes
The
motion passed unanimously.
Discussion
included safety practices and procedures when driving Library vehicles.
Approval of Bill Payment to Product Architecture + Design in the amount
of $55,664.04
Trustee Gilbert moved and Trustee Mueller seconded
that the Board approve payment to Product Architect + Design in the amount of
$55,664.04.
Roll Call Vote:
Mrs. Bernas Yes
Ms. Forte-Scott Yes
Ms. Gilbert Yes
Ms. Mueller Yes
Mrs. Pye Yes
Mrs. Seyring Yes
The
motion passed unanimously.
Approval of use of combined Rasmussen Room on April 15, 2023, to HE
Chapter of the Links, Inc.
Trustee
Mueller moved and Trustee Pye seconded that the Board approve the use of combined
Rasmussen Room on April 15, 2023, to HE Chapter of the Links, Inc.
Roll Call Vote:
Mrs. Bernas Yes
Ms. Forte-Scott Yes
Ms. Gilbert Yes
Ms. Mueller Yes
Mrs. Pye Yes
Mrs. Seyring Yes
The motion passed unanimously.
Review of Policy Review Schedule
The
Board of Library Trustees reviewed and discussed the Policy Review schedule.
Review of Board Agenda Policy
The
Board of Library Trustees reviewed and discussed the Board Agenda policy.
Review of Gift Policy
The
Board of Library Trustees reviewed and discussed the Gift Policy.
Review of Disposal of Property Annual Evaluation
The
Board of Library Trustees reviewed and discussed the Disposal of Property
Annual Evaluation.
OTHER
The Special Board meeting scheduled for Thursday, February 23 has
been canceled.
ADJOURNMENT
Trustee Mueller moved and Trustee Gilbert seconded the meeting adjourn at 8:44 P.M.
Roll Call Vote:
Mrs. Bernas Yes
Ms. Forte-Scott Yes
Ms. Gilbert Yes
Ms. Mueller Yes
Mrs. Pye Yes
Mrs. Seyring Yes
The
motion passed unanimously.