Board Meeting Minutes 7-20-15

MINUTES OF THE REGULAR BOARD MEETING

BOARD MEETING
Monday, July 20, 2015
Central Library Conference Room
7:00 P.M.

CALL TO ORDER/ROLL CALL

PLEDGE OF ALLEGIANCE

BOARD MEMBERS PRESENT
Ruth Jonen, President; Robert Frankel, Vice-President/Secretary; Julie Wroblewski Bosshart, Treasurer; Jillian Bernas; Gerald Bromley; Anita Forte-Scott; Theresa Seyring

STUDENT TRUSTEES PRESENT
Barathkumar Baskaran

STUDENT TRUSTEES ABSENT
Sruthi Gurudev

OTHERS PRESENT
Pat Barch, Carrie Cichon, Bob Cook, Monica Harris, Reiner Musni, Stephanie Sarnoff, Bill Slayton, Lori Teipel

PUBLIC COMMENTS
None

BOARD COMMENTS
Trustee Forte-Scott attended a Library bus trip, and commented that it was well attended and popular.
Trustee Bernas thanked Business Liaison Librarian Patti Smolin for her assistance and information about Schaumburg Business Association (SBA) events. Ms. Bernas also complimented the staff for marketing efforts at the Farmer’s Market. She commented that she had networked with a representative from ENSOL, an energy management solutions company, and referred their information to Trustee Bromley and Director Sarnoff.
Trustee Bromley commented on a suggestion from a member of the public that the library circulate bike locks. Ms. Harris mentioned that many other libraries circulate bike locks. Mr. Bromley reported that he met with Bill Slayton on July 7 to discuss various questions he had. The Library has responded to many of Mr. Slayton’s inquiries. Some of his inquiries go far beyond what the Board of Trustees should handle. President Jonen thanked Trustee Bromley for all the time he spent on contact with Mr. Slayton.

RAILS Update – Mrs. Forte-Scott
Trustee Forte-Scott noted that the “Short Takes” American Library Association (ALA) Trustee training videos are available for viewing on the RAILS website.

APPROVAL OF MINUTES
Trustee Forte-Scott moved and Trustee Frankel seconded that:

The June 15, 2015 Regular Board Minutes be approved, with additions.

The motion passed unanimously.
Trustee Bromley and Treasurer Wroblewski Bosshart abstained due to absence at the previous meeting.

APPROVAL OF BILLS
Treasurer Wroblewski Bosshart moved that:

The Library Board approve the June 2015 Bill List.

Roll call vote:
Mrs. Seyring Yes
Mr. Frankel Yes
Mrs. Forte-Scott Yes
Ms. Bernas Yes
Mr. Bromley Yes
Mrs. Wroblewski Bosshart Yes
Mrs. Jonen Yes

The motion passed unanimously.

ADDITIONS OR CHANGES TO AGENDA
President Jonen announced an Executive Session is necessary to discuss a personnel matter. She reported that the discussion of Library values will be deferred to the September 28 Regular Board Meeting, to be closer to the Plan of Service Meeting on September 29.
President Jonen presented the Release of Mortgage document for the former Central Library building on Library Lane to Pastor Bob Cook of Bethel Baptist Church. She thanked him for the Church being a responsible steward throughout the term of the mortgage.

PRESIDENT’S REPORT
None

DIRECTOR’S REPORT
Ms. Sarnoff reported that the Village of Hoffman Estates Board of Trustees recognized former STDL Trustee Debby Miller at its June 15, 2015 Board Meeting. The Village Board issued a proclamation deeming Monday, June 22 as Schaumburg Township District Library Day in her honor.
The Library will receive a distribution of funds from the Village of Hanover Park Barrington-Higgins Tax Increment Financing (TIF) that recently ended.
Ms. Sarnoff announced that Popular Services Librarian Kate Niehoff has been appointed as Program and Outreach Coordinator. Kate will be responsible for overseeing and coordinating programming efforts across all departments and branches. Electronic Resources Librarian Kristin Moo has been appointed to Coordinator of the Virtual Branch. Kristin will be responsible for evaluating, overseeing and providing statistical analyses of online resources in all departments and branches.
The Library’s collaboration with Gigi’s University has begun, with the hiring of part-time cleaner.
The vacant position of Finance Director has been posted on the Government Finance Officers Association (GFOA) website. In the interim, a certified public account with municipal experience will provide temporary assistance. The Marketing and Communications Director position will be posted this week.
The Library logo has been emblazoned on the Library van front and rear doors. Ms. Sarnoff is investigating a cooperative effort with the Village of Schaumburg and Town Square Association for snow removal and landscaping services. Final improvements to the south side parking lot of the Central Library were completed earlier this month.

DEPUTY DIRECTOR’S REPORT
The configuration of Enterprise, the new online public access catalog, is progressing well. The goal is to have the catalog available for use in the fall.
Elk Grove Village Trustee Tim Burns submitted a Freedom of Information Act (FOIA) request regarding the termination of the Tax Sharing Agreement with Elk Grove Village Public Library. The Library responded to the inquiry within the 5 business days, as required by law.
Ms. Harris attended the American Library Association (ALA) Annual Conference in San Francisco. One outstanding session she attended regarded an initiative on Outcome Evaluation.

COMMITTEE REPORTS
Plan of Service – Mr. Frankel
The Plan of Services meeting has been scheduled for Tuesday, September 29th at 5:30 P.M. in the Central Library KidsZone Classroom.

STUDENT ADVISOR TRUESTEE REPORTS
Student Advisor Trustee (SAT) Barathkumar (Barath) Baskaran reported that Teen Corps discussed ideas for future programs. He also attended the Teen Lock-In event. He thanked the Board of Trustees for the opportunity to serve on the Board.

STAFF REPORTS
IT – Reiner Musni
Director of Information Technology (IT) Reiner Musni reported that heat traces will be installed in internal roof drains that are to be replaced. This is a preventative measure to protect pipes from freezing and cracking by maintaining a temperature greater than 32 degrees Fahrenheit. The heat traces will have a fail-safe mechanism to identify malfunctioning lines.
Mr. Musni negotiated an increase in bandwidth with AT&T for the Central and both branches. There will be no monthly cost increase. Three routers will be upgraded to accommodate the increased bandwidth. Fifteen digital Internet Protocol (IP) video cameras will be replaced in the Central Library.
The IT Department is working with Alert Solutions on a Cloud based communication system to push announcements to staff via email, voice and SMS text messaging.
Projects completed in the past fiscal year include: upgrade of the Fire Prevention and Alarm System, upgrade of the AV system in the Rasmussen rooms and Adult Classroom, implementation of an automated HVAC control system for all three library locations from the Central Library IT Department, and reconstruction of the Central Library parking lot.

Literacy – Pat Barch
Literacy Coordinator Pat Barch reported on the resources available providing opportunities for learning English, improving reading and writing skills, and studying for citizenship. Read to Learn and English as a Second Language (ESL) classes are available and paid for by High School District 214. Citizenship Classes are offered in the fall at the Central Library. A Conversation Club is held once a week at the Central Library, and once a week at the Hoffman Estates Branch. The Literacy Lab is available once a week for English language learners to study using interactive computer programs.

TREASURER’S REPORT
None

UNFINISHED BUSINESS
None

NEW BUSINESS
Tentative FY2015-2016 Budget – Authorizing the Executive Director to make the Tentative Budget & Appropriations Ordinance available to the public and to schedule a public hearing on the budget for the August 24, 2015 meeting at 7:00 P.M.

Treasurer Wroblewski Bosshart moved that:

The Library Board allows the Library Director to make the Tentative Budget & Appropriation Ordinance available to the public.

Roll call vote:
Mrs. Seyring Yes
Mr. Frankel Yes
Mrs. Forte-Scott Yes
Ms. Bernas Yes
Mr. Bromley Yes
Mrs. Wroblewski Bosshart Yes
Mrs. Jonen Yes

The motion passed unanimously.

EXECUTIVE SESSION
Trustee Forte-Scott moved and Treasurer Wroblewski Bosshart seconded that:

The Library Board enter into Executive Session at 8:40 P.M

Roll call vote:
Mrs. Seyring Yes
Mr. Frankel Yes
Mrs. Forte-Scott Yes
Ms. Bernas Yes
Mr. Bromley Yes
Mrs. Wroblewski Bosshart Yes
Mrs. Jonen Yes

The motion passed unanimously.

Treasurer Wroblewski Bosshart moved and Trustee Bernas seconded that:

The Board re-enter Regular Session at 8:45 PM

Roll call vote:
Mrs. Seyring Yes
Mr. Frankel Yes
Mrs. Forte-Scott Yes
Ms. Bernas Yes
Mr. Bromley Yes
Mrs. Wroblewski Bosshart Yes
Mrs. Jonen Yes

The motion passed unanimously.

ADJOURNMENT
Treasurer Wroblewski Bosshart moved and Trustee Forte-Scott seconded that:

The Regular Meeting be adjourned.

The motion passed unanimously.