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MINUTES OF THE REGULAR BOARD MEETING

BOARD MEETING
November 21, 2011
CENTRAL LIBRARY
CONFERENCE ROOM
7:00 P.M.

PLEDGE OF ALLEGIANCE

BOARD MEMBERS PRESENT

Robert Lyons, President; Nicholas Scipione, Vice-president/Secretary; Robert Frankel, Treasurer; Ruth Jonen; Deborah Miller; Anita Forte-Scott; Julie Wroblewski- Bosshart

STUDENT TRUSTEES PRESENT

Avni Bavishi, Meran Liu

OTHERS PRESENT

Barbara Adrianopoli, Bruce Barnett, Richard Hanrath, Melissa Jones, Martin Leibrock, Reiner Musni, Judy Napier, Stephanie Sarnoff, Gretchen Schulz, Nelly Somerman, Denelle Wrightson

PUBLIC COMMENTS

None

BOARD COMMENTS

Trustee Jonen reported that Arthur Rasmussen, widower of former Library Trustee Dorothy Rasmussen, had passed away.

APPROVAL OF MINUTES

Mrs. Miller moved and Mrs. Wroblewski-Bosshart seconded that:

The Board approve the Minutes of the October 21st Regular Board Meeting.

The motion passed unanimously.

ADDITIONS OR CHANGES TO AGENDA

Mr. Lyons asked that a discussion of the 2012 Public Library Association (PLA) Conference be added to the New Business section and that the presentation by PSA Dewberry Architects precede the Director’s Report.

PSA Dewberry Architects Denelle Wrightson and Martin Leibrock presented the relocation and renovation design plan for the Teen Center. They recommended the following schedule: publishing of the Request for Bid on or about December 3, 2011; bid opening on January 10, 2012; and, award of contract at the January 16, 2012 Regular Board Meeting. Construction would start in February 2012 and conclude in August 2012.

Mrs. Miller moved and Mrs. Jonen seconded that:

The Board approve the publication of the Request for Bid for the Teen Center as presented by PSA Dewberry.

The motion passed unanimously.

DIRECTOR’S REPORT

Ms. Sarnoff reported that STDL was notified by the Village of Schaumburg that the Star Line Tax Increment Financing (TIF) District will be terminated. An as yet undetermined amount will be refunded to STDL. Ms. Sarnoff reported that the Library: 1) received a refund of $2,600 from our Worker’s Compensation premium as a result of a change in Illinois State Law; 2) terminated a maintenance agreement with Edwards Engineering for heating, ventilation and air conditioning (HVAC) systems; and 3) had replaced two existing curb cuts and ramps and added a third cut and ramp in the Central Library parking lot. She reported that the bid opening for the Interior Lighting Project took place on November 8th. The two bids submitted exceeded budget projections. She recommended rejection of both bids.

Ms. Sarnoff distributed a proposed Social Media Policy for discussion by the Board at its December Regular Meeting. She also distributed the current Circulation Policy and a revised version re-named Borrowing Policy. The Borrowing Policy reflects changes resulting from creation of the Reaching Across Illinois Libraries System (RAILS). It also incorporates changes in the overdue fine structure, increasing fines for children’s material from 5₵ to 10₵ and decreasing fines for DVDs and video games from $1.00 to 50₵. Ms. Sarnoff recommended that these changes go into effect on February 1, 2012.

Ms. Sarnoff reported that the process of trademarking the Library logo continues smoothly. She announced the appointment of Amy Killebrew to the position of Electronic Resources Librarian in the Reference Department. Ms. Killebrew replaces librarian Kris Kenney. Ms. Sarnoff displayed two versions of a new adult library card designed by Director of Graphic Services Tom Javorcic. The branding phrase “Informing, Inspiring, & Connecting our Community” is an element of the design. A photograph of the borrower will no longer appear on the card but will be retained in the Library database.

Ms. Sarnoff reported that the State of Illinois does not require the retention of sound recordings of Regular Board Meetings for longer than eighteen months. Attorney John Juergensmeyer recommended that the Board formally approve an eighteen month retention period at a Regular Board Meeting. Sound, video and/or electronic recordings of Executive Sessions are required to be kept in perpetuity.

STAFF REPORTS

Information Technology—Department Director Reiner Musni reported that STDL has entered into a one-year contract with COMCAST to increase Internet bandwidth capacity in the Central Library from 15 mbps to 65 mbps. He indicated that this upgrade was necessary to accommodate increased use of wireless devices. Mr. Musni spoke about the search for an HVAC contractor. He reported that humidifiers were installed to maintain an appropriate level of 35% humidity in the building. Mr. Musni indicated that PSA Dewberry engineers had been directed to reevaluate specifications for the Interior Lighting Project.

Extension Services—Department Director Barbara Adrianopoli reported that staff members Hermez Biko and Monica Tapia portrayed Santa and Mrs. Claus at the Hoffman Estates Village Tree Lighting Ceremony on November 19th. Mrs. Adrianopoli invited Trustees to attend the Hanover Park Economic Development Committee (HPEDC) Annual Dinner on Friday, December 9th. HP Branch Administrator Gail Tobin is Chair of the HPEDC. She also invited Trustees to attend a luncheon that STDL will host for members of the Schaumburg Township clergy on Tuesday, February 7, 2012. Mrs. Adrianopoli presented recommendations for carpet and tiling of the Hoffman Estates Branch.

RAILS Update—Mrs. Forte-Scott reported that there was no activity to report. She noted that ILA will present a Trustee Forum on Saturday, February 4, 2012 at the Chicago Marriott at Oak Brook.

TREASURER’S REPORT

Mr. Frankel expressed concern that as a consequence of the recent Cook County property reassessment, STDL may be close to reaching the legal tax rate limit of .295 even though there has been no increase in revenue to the Library. He reported that Ms. Sarnoff and the management staff are controlling expenditures as indicated by lower-than-projected expenses for July and August. Ms. Sarnoff reported that recent Illinois State legislative action will decrease STDL’s 2012 Personal Property Replacement Tax revenue by 1%.

Treasurer Frankel moved that the Board approve the FY2012 Tax Levy in the amount of $14,453,000:

Roll Call Vote:
Mrs. Wroblewski-Bosshart Yes
Mrs. Jonen Yes
Mrs. Forte-Scott Yes
Mrs. Miller Yes
Mr. Lyons Yes
Mr. Scipione Yes
Mr. Frankel Yes

The motion passed unanimously.

Mr. Frankel stated that he would like to schedule a Financial Committee Meeting in January 2012.

UNFINISHED BUSINESS

Mr. Lyons reported receiving a call from Elk Grove Village Public Library (EGVPL) Board President, Joanne Shafar. Ms. Shafar stated that the EGVPL Board was disappointed that STDL decided to end the intergovernmental agreement between the libraries, and asked if that decision was set in stone. It was the consensus of the Board that the decision to terminate the intergovernmental agreement will not be revisited. Mr. Lyons stated he will communicate that consensus to Ms. Shafar.

OLD BUSINESS

Facilities and Equipment Committee Chair Scipione reported that he and Trustee Jonen continued work on a revised café lease. Ms. Sarnoff reported that Director of Maintenance Bill Amrhein has made minor cosmetic improvements to the café premises. Ms. Sarnoff thanked Trustees Scipione and Jonen for their work on this matter.

NEW BUSINESS

Mr. Lyons recommended that recently elected Trustees Scipione and Wroblewski-Bosshart attend the Public Library Association Conference (PLA) conference in Philadelphia in March 2012.

Student Trustees Meran and Avni expressed their gratitude for being included in the planning process for the new Teen Center and their appreciation of PSA Dewberry architects Wrightson and Leibrock.

EXECUTIVE SESSION

Mr. Lyons moved and Mrs. Forte-Scott seconded that:

The Board move to Executive Session to discuss the lease of real property.

Roll Call Vote:
Mrs. Wroblewski-Bosshart Yes
Mrs. Jonen Yes
Mrs. Forte-Scott Yes
Mrs. Miller Yes
Mr. Lyons Yes
Mr. Scipione Yes
Mr. Frankel Yes

The motion passed unanimously.

The Board entered Executive Session at 9:35 p.m.

Mrs. Jonen moved and Mrs. Miller seconded that:

The Board return to Regular Session.

Roll Call Vote:
Mrs. Wroblewski-Bosshart Yes
Mrs. Jonen Yes
Mrs. Forte-Scott Yes
Mrs. Miller Yes
Mr. Lyons Yes
Mr. Scipione Yes
Mr. Frankel Yes

The motion passed unanimously.

ADJOURNMENT
9: 50 p.m.