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MINUTES OF THE REGULAR BOARD MEETING

Board Meeting
October 17, 2011
Hanover Park Library
COMMUNITY ROOM
7:00 p.m.

PLEDGE OF ALLEGIANCE

BOARD MEMBERS PRESENT
Nicholas Scipione, Vice-president/Secretary; Ruth Jonen; Deborah Miller (participating via telephone in accordance with the STDL Participation in Meetings and Conferencing via Electronic Means Policy), Anita Forte-Scott; Julie Wroblewski- Bosshart

BOARD MEMBERS ABSENT
Robert Lyons, President; Robert Frankel, Treasurer

STUDENT TRUSTEES PRESENT
Avni Bavishi, Meran Liu

OTHERS PRESENT
Barbara Adrianopoli, Melissa Jones, Stephanie Sarnoff, Gretchen Schulz, Gail Tobin, Steven Zanfardino

PUBLIC COMMENTS
None

BOARD COMMENTS
Trustee Scipione commented that he had had informal communication with a trustee from the Elk Grove Village Public Library (EGVPL). He reported all future correspondence between the library boards will be conducted through attorneys.

APPROVAL OF MINUTES
Mrs. Jonen moved and Mrs. Wroblewski-Bosshart seconded that:

The Board approve the Minutes of the September 18, 2011 Regular Board Meeting with two corrections:

An addition to the third sentence under Old Business, “She explained that non-STDL cardholder would henceforth be allowed to place reserves on items, and that non-STDL senior citizens will no longer be exempt from paying overdue fines.”

Also, with an elaboration to the referral of Trustee Scipione and Trustee Jonen meeting with the operator of Cafénios under Old Business; “Facilities and Equipment Committee Chair Scipione and Trustee Jonen reported that they met with the operator of Cafénios to discuss terms of the café lease.”

The motion passed unanimously.

ADDITIONS OR CHANGES TO AGENDA
Mr. Scipione asked that a Cafénios update be added to the Old Business section of the Agenda.

DIRECTOR’S REPORT
Ms. Sarnoff announced the retirement of Carol Amrhein (Technical Services) effective November 1, 2011. A luncheon in her honor will be held in the Rasmussen Rooms on Tuesday, November 1st from 11:00 am – 1:00 pm.  Ms. Sarnoff reported that STDL had received $26,968 in federal E-rate funding.   She noted that the next 50th Anniversary Committee Meeting will be held on Thursday November 3 at 10:30 a.m. in the Central Library Conference Room.  A 50thAnniversary “kick-off” event for staff is scheduled for Wednesday, January 11, 2012. The “kick-off” event for the community is scheduled for Saturday, January 21, 2012. Ms. Sarnoff announced that the biennial staff In-Service Day will take place on Friday, November 4 and reminded the board that the Central library and both branches will be closed to the public.  She noted that beginning October 1 the Drive-Up window will open at 8:00 a.m. Monday – Friday. Ms. Sarnoff reported that Public Libraries (the Official Magazine of the Public Library Association) will feature an article about the Citizenship Ceremony hosted by STDL in September.  The Request for Bid for the Interior Lighting Project was published in the Daily Herald on Saturday October 10, 2011. The pre-bid meeting is scheduled for Thursday, October 20, and the Bid Opening for November 8.  Ms. Sarnoff announced the Illinois Library Association Annual Conference will be held on October 18 – 21, 2011 in Rosemont, IL at the Stephens Convention Center.   Trustees Forte-Scott and Wroblewski-Bosshart will attend. Ms. Sarnoff commented that Director of Extension Services Barbara Adrianopoli will present the program DiversiTea focusing on service to multi-cultural communities.

Ms. Sarnoff invited trustees to attend the 50thAnniversary staff “kick-off” event on Wednesday January 11. She reported that the Agenda for the Regular Board Meeting in November will include award of the bid for the Interior Lighting Project, a final presentation by architects Danelle Wrightson and Marty Leibrock of the design for the Teen Center and a presentation of flooring replacement selections for the Hoffman Estates Branch.

Ms. Sarnoff reported that Trustee Forte-Scott and Director of Popular Services, Judy Napier attended the grand opening of the Schaumburg Ross Dress for Less store to accept a $1,000 donation to STDL. Trustee Forte-Scott recommended that a photo of the event be featured in an upcoming program guide.  Ms. Sarnoff has extended the formal thanks of the Board to the Ross Dress for Less management.

STAFF REPORTS
Youth Services—Director of Youth Services Melissa Jones reported that the summer of 2011 was very  busy, due to the incredibly success of the Summer Van, the Summer Reading Program, Read for the Fun of It! and Baby Steps—“a program designed to encourage your baby to love language and books”. Trustee Miller remarked that the Youth Service’s Summer Program was splendid, and Trustee Wroblewski-Bosshart loved the decorations in YS at the main library. Mrs. Jones commended the library’s Graphic Department on their great work.

Trustee Scipione commented that he was extremely pleased with the number of children using the Hanover Park Branch.

COMMITTEE REPORTS
Reaching Across Illinois Library System (RAILS) Update—Trustee Forte-Scott continues to inform the Board about RAILS. She reported that the RAILS Board will meet every six to eight weeks and will allow in-person and video conference attendance for interested individuals. A 15-member Advisory Committee consisting of eight appointees and seven elected members will be created. Trustee Forte-Scott inquired if the van purchased by the former North Suburban Library System (NSLS) is still in use and whether STDL is still receiving problem-free delivery service.   Ms. Sarnoff noted that delivery service (one of RAILS two priorities—interlibrary delivery and service to the blind) by the former NSLS van continues to be problem-free.

TREASURER’S REPORT
Ms. Sarnoff reported there is virtually no income from tax revenue and investments. She noted that a transfer from Working Cash Fund is necessary and will be presented under New Business.

UNFINISHED BUSINESS
None

NEW BUSINESS
Mrs. Jonen moved and Mrs. Miller seconded that $1,004,237.11 be transferred from the Working Cash Fund to the General Fund.

Roll Call vote:
Mrs. Forte-Scott Yes
Mrs. Wroblewski-Bosshart Yes
Mrs. Jonen Yes
Mrs. Miller Yes
Mr. Scipione Yes

The motion passed unanimously.

OLD BUSINESS
Facilities and Equipment Committee Chair Scipione and Trustee Jonen reported they hope to present a new lease for the café at the November Regular Meeting. Their goal is that a lease will become effective January 1, 2012. Ms. Sarnoff reported a meter was installed to monitor the café’s electric usage. Ms. Sarnoff reported that Trustees will soon receive invitations to the biennial STDL Holiday Party on Saturday December 3, 2011 at the Belvedere in Elk Grove Village.

ADJOURNMENT
7: 35 p.m.